Siemens Mobility (SMO) is the world’s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods - and help improve the quality of everyday life for millions of people on all continents.
Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our range of offerings includes rail vehicles, rail automation, road traffic management systems, rail electrification and services.
Today, we are recruiting for a Document Controller to join our team in Egypt. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
What are my responsibilities?
- Responsible for the precise handling and control of document.
- Ensure that all project-related documentation is up-to-date, properly filed, and accessible to the project team members.
- Create, update and maintain documents ensuring their traceability throughout the project lifecycle
- Manage document numbering, coding, and archiving systems, and play a crucial role in version/revision control of documents to avoid discrepancies and ensure consistency
- Works closely with project teams to distribute the documents efficiently and accurately on timely manner.
- Liaise with external stakeholders to coordinate document exchanges and approvals
- Work according to the structured and maintained document management processes and procedures ensuring that all instructions are followed and implemented throughout the project’s life cycle.
- Ensure that document types are controlled in accordance with the established and maintained procedures and instructions.
- Responsible for the day-to-day management of technical documents/correspondences.
- Operate with the electronic document Management System (e-DMS) – ACONEX.
- Responsible for the correct appliance of documentation codes and references in accordance with the project Data Structure (PDS).
- Implement and follow the instructions of registering, linking, and uploading of documents to Aconex.
- Ensure the appliance of version and revision control over received documents.
- Responsible for processing and submitting technical documents/correspondences throughout the project cycle.
- Responsible for the final archiving of receipts and documents in accordance with the archiving system structure designed.
- Responsible for the distribution and filing of hard and soft copies.
- Follow up on the daily workflows production starting from the Formal Review step until release and final approval and then, follow the design submission process to the Employer and the Employer representative.
- Maintain the project document master list in accordance with each subsystem Submittals.
- Report on statuses of documents and maintain their planned dates.
- Collaborate with the document control team on daily basis to finalize the workflows, releases and distributions keeping team spirit and harmony among the team.
- Coordinate and communicate regularly with the lots Document Controllers to ensure that their documents are probably created and maintained.
- Liaise the daily workflows, submissions, and releases with CJV Document Controllers, PM, sub-PM and project team members.
- Maintain and follow the established quality checklists/guidelines to ensure implementation of proper quality standards especially to the release of documents to NAT & SYS.
- Control, monitor and report on documentation issues which are not in accordance with the agreed PDS or Aconex metadata.
What do I need to qualify for this job?
- Bachelor’s degree in Business Administration or equivalent
- 1-3 years of experience in documentation management, preferably in engineering railway projects or the construction industry.
- Junior Position with basic level of experience in DM field
- Ability to work on Software Systems such as (Aconex, Microsoft SharePoint, Microsoft OneDrive, SAP P22, Project Wise by Bentley), MS Windows and MS Office applications, etc.
- Ability to understand and organize daily tasks to accomplish them effectively and in timely manner.
- Collaborate with the internal and external document controllers on the day-to-day tasks.
- Alerted to details mentioned on the project’s procedures and ability to carefully apply these details
- Fluent in both written and spoken English.
- Excellent communication abilities combined with strong interpersonal skills.
What else do I need to know?
As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow ‘s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
We are looking forward to receiving your online application.
Please note: Only complete applications can be considered in the selection process.
