Role purpose:
The key aspects of the role are as follows:
1. Be responsible to provide analysis, insight and advice to the Portfolio Programme Manager in relation to schedule, budget, scope and RAID. Including the management of change in the programme. Working across the programme team to ensure that actions are followed through and outcomes understood and communicated.
2. To act as a single point of contact and subject matter expert for requests for information and support in relation to the programme.
3. Be the owner of the delivery governance framework and ensure adherence to it. Report metrics to the Portfolio Programme Manager.
4. To facilitate key programme meetings including management of agendas & content, pre-briefing stakeholders and recording and management of actions as well as ensuring that escalations are followed through and resolved.
5. Be responsible for the overall programme and project reporting including the quality, completeness and accuracy of content and data in various tools and content management systems. Work with project managers to support the completion of weekly project reports.
6. To over-see the financial control of the programme costs and benefits ensuring that project budget forecasts are up to date and reconciled to the over-all programme budget and that benefits are tracked and reported.
7. Supports project managers in the preparation of governance submissions ensuring quality is maintained in line with agreed standards. Coordinate with the central PMO to ensure that submissions are managed through the end to end process addressing any queries and ensuring that actions from governance reviews are completed and submissions are not delayed.
8. Where appropriate act in the role of subject matter expert across the portfolio in a given process area (e.g. project scheduling) to ensure quality, consistency and best practice.
Key accountabilities and decision ownership
• Accountable for the production and maintenance of the programme performance metrics and reports
• Maintains the programme RAID log and manages the actions and outcomes associated with it.
• Maintains the programme budget.
• Manages the programme change process
• Preparation of reports suitable for stakeholders up to Head of department level, including where required, pre-briefing stakeholders.
Core competencies, knowledge and experience
• Ability to work independently with stakeholders across all areas of the organisation.
• Ability to work closely and collaboratively with internal stakeholders (programme teams) to deliver the highest possible team performance and target programme outcomes
• Experience with planning & delivering projects either in a PM or PMO role
• Deep knowledge or core project management principles.
Must have technical / professional qualifications:
• MS Office Practitioner – particularly Excel to expert level.
• Strong organisational and co-ordination skills
• Project Management / PMO experience is a must backed up with a project management qualification (e.g. PMI) is preferred
Let our experts design a Professional CV for you.
