Compiles administrative information by researching sources, collecting and interpreting data, entering data, designing new formats for department use, and maintaining database information. Improves administrative job knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices.
Maintains office operations by assigning priorities, delegating tasks to clerical staff, following up on results, establishing office supply inventory levels, troubleshooting equipment malfunctions, and evaluating new systems and equipment. Maintains continuity of administrative work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
Manages calendar, schedules meeting, resolves scheduling conflicts, organizes department social functions, and arranges travel for the department to optimize work performance.
Provides training and assistance to other administrative staff in the department to ensure deadlines are met.
Creates and provides peer review of documents to ensure all documents produced adhere to established standards and to ensure quality control of final product.
Maintains department information by developing filing systems and procedures, and updates and purges files.
Handles higher level internal and external inquiries to support high level of customer satisfaction and communication. Compiles administrative information by researching sources; collecting and interpreting data; entering data; formatting and designing new formats for department use; maintaining database information.
Undertakes general administrative duties with specific projects as required. Maintains office operations by assigning priorities; delegating tasks to clerical staff; following-up on results; establishing office supply inventory levels; troubleshooting equipment malfunctions; evaluating new systems and equipment.