https://bayt.page.link/DicwdNNYecDFc5DWA
Create a job alert for similar positions

Job Description

Job Description - Administrative Assistant (2409829)

*
Administrative Assistant - ( 2409829 ) Grade : G6 Contractual Arrangement : Fixed-term appointment Contract Duration (Years, Months, Days) : 2 years (subject to availability of funds and satisfactory performance)

Job Posting



: Jan 7, 2025, 11:04:02 PM

Closing Date



: Jan 22, 2025, 2:59:00 PM

Primary Location



: Egypt-Cairo

Organization



: EM/RDO Office of The Regional Director

Schedule



: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. OBJECTIVES OF THE PROGRAMME



The Office of the Regional Director (RDO) has the overall responsibility for planning, execution and evaluation of WHO programmes at the regional and country level and in strengthening the alignment and joint work across the three levels of the organization.

DESCRIPTION OF DUTIES



Under the direct supervision of the Executive Officer and the overall guidance of the Regional Director, the Administrative Assistant will perform the following tasks:
Act as focal point for the Regional Director's duty and statutory travel, engaging in positive responses to a changing environment and promoting workable solutions to deliver timely and quality results. In coordination with Country Cooperation Unit (CCU), prepare relevant background documentation/briefing material and preparation of comprehensive travel files containing session documents as well as documentation of bilateral/side meetings. In coordination with CCU, arrange logistics, monitor progress of required documentation/information for High Level Government Officials visits to EMRO, including newly appointed EM MOHs, high-level dignitaries and delegations from other UN agencies and/or WHO Partners etc. In coordination with the Executive Officer, follow-up on RD's addresses/messages with technical units/departments ensuring that the documents are prepared and received according to the set deadline. Create, maintain, update and monitor access to specific RD's personal files, ensuring accurate and appropriate filing of confidential and sensitive information. In coordination with the Executive Assistant, arrange the Regional Director's travel commitments and rearrange schedules disrupted by unexpected events and urgent requests. Support the Executive Assistant and the Protocol Officer in organizing internal visits which include initiating and processing the Regional Director's Hospitality and courtesy items in GSM, including procurement of services, completing necessary documentation, and following up with concerned parties on the receipt of deliverables and finalization of payments. Being the focal point for EMRO's Governments Officials List on WHO Intranet, liaise and follow-up with country offices to ensure that all records/lists are up-to-date and well maintained. Related reviews and updates are performed on periodic basis and as and when there is a change, including cabinet changes/reshuffle and appointments of new Ministers of Health and other ministers in EM countries. Ensure all lists in RDO for record management of cross-cutting/view initiatives are updated and maintained; manage input to EMRO's Official List of Addresses (OLA), ensuring the provision of the most updated information to its users, including enhancements. Act as Leave Administrator for RDO staff/staff falling under RDO. Support the Executive Assistant in recording and screening with diligence incoming correspondence/circular letters in Arabic, ensuring that correspondence/documents submitted for the Regional Director's clearance/signature are prepared according to WHO rules, practices and procedures, redrafting/correcting and returning to units /departments for action as necessary. Assist/replace administrative staff in the Department, and perform other relevant duties within their scope of responsibility as required.

REQUIRED QUALIFICATIONS



Education



Essential: Completion of secondary education supplemented by training in related administrative fields.
Desirable: University degree in business administration, social sciences, or related field is an asset.

Experience



Essential: At least 8 years' progressive experience in administrative positions.
Desirable: Previous related experience within a UN/international organization.

Skills



• Excellent time management and stress management skills.
• Excellent analytical skills.
• Thorough knowledge and the ability to apply WHO/UN rules, manuals, practices, procedures and WHO Style Guide.

WHO Competencies



Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Producing results

Use of Language Skills



Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Beginners knowledge of French.

REMUNERATION



WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 19,633 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION



This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: . Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States () are strongly encouraged to apply.
Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the into practice.
* WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workpl
You have reached your limit of 15 Job Alerts. To create a new Job Alert, delete one of your existing Job Alerts first.
Similar jobs alert created successfully. You can manage alerts in settings.
Similar jobs alert disabled successfully. You can manage alerts in settings.