Bayt.com
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Job Description

T.H.E Architects, Planners & Civil Engineers, Inc. is seeking a proactive and highly organized Administrative Assistant to  ensure the smooth operation of the office. This role will require a blend of office management skills, executive support, and a keen attention to detail.

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Key Responsibilities:

  1. Office Management:
  • Oversee the office environment to ensure it's running smoothly and efficiently, including managing office supplies and equipment.
  • Order and maintain inventory of office supplies and ensure the workplace is well-stocked.
  • Supervise office cleanliness, organization, and office-related vendors (cleaning, repairs, etc.).
  • Coordinate and manage office maintenance and troubleshooting.
    2. Executive Support:
  • Assist the CEO with scheduling meetings, appointments, and travel arrangements.
  • Draft, proofread, and manage emails, memos, and other correspondence on behalf of the CEO.
  • Maintain and organize the CEO’s calendar, prioritizing urgent matters and balancing competing demands.
  • Prepare materials, agendas, and notes for meetings, and attend meetings as needed to assist the CEO.
    3. Communication & Coordination:
  • Serve as a liaison between the CEO and other staff, clients, or partners.
  • Handle incoming calls, inquiries, and requests for the CEO and direct them accordingly.
  • Organize internal and external communications, ensuring timely follow-up.
    4. General Administrative Tasks:
  • Assist in preparing reports, presentations, and other documents for meetings and events.
  • Perform general office duties such as filing, scanning, photocopying, and maintaining records.
  • Handle confidential information with discretion and professionalism.
    Required Qualifications:
  • A bachelor's degree in business administration, management, or a related field.
  • Proven experience as an administrative assistant, office manager, or similar role.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Excellent command of English language.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling software and other office tools.
  • Strong attention to detail, with the ability to anticipate needs and address issues proactively.
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong interpersonal skills and ability to collaborate with diverse teams.
  • Professional demeanor, with a positive and adaptable attitude.

Working Conditions: Sunday- Thursday 


Days Off: Friday- Saturday


Location: Dokki


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