Reaching out to a hiring manager can feel intimidating, but it’s one of the best ways to stand out in the job search process. Whether you're applying through Bayt.com or directly via email, sending a well-crafted message to the hiring manager can increase your chances of getting noticed.
In this blog, we’ll guide you through writing an effective message, including what to say, what to avoid, and real examples to help you craft the perfect outreach.
Before jumping into how to write a message to the hiring manager, let’s discuss why it matters.
✅ Increases visibility: Many candidates apply for jobs without any follow-up. Sending a message helps you stand out.
✅ Shows enthusiasm: A polite, well-written message conveys your interest in the role and company.
✅ Builds connections: Even if you don’t get this job, networking with a hiring manager can open doors for future opportunities.
A message to the hiring manager is most effective when sent:
Now, let’s break down how to structure your message effectively.
If sending an email or a message, a straightforward subject line helps grab attention.
Examples:
Application Follow-up: [Your Name] – [Job Title]
Excited About [Job Title] Role – [Your Name]
Always address the hiring manager by name if possible. If you don’t have their name, use “Dear Hiring Manager.”
Example:
Hi [Hiring Manager's Name],
Mention who you are, the role you're applying for, and why you’re reaching out.
Example:
"I recently applied for the [Job Title] position at [Company Name] and wanted to follow up to express my strong interest in the role."
Show why you’re a great fit by mentioning relevant skills, experience, or achievements.
Example:
"With over five years of experience in [your field], I have successfully [mention a key achievement]. I'm excited about the opportunity to contribute to your team."
This makes your message engaging and encourages a response.
Example:
"Could you share more details about the team’s biggest challenges in this role?"
End with a polite next step, such as requesting a meeting or thanking them for their time.
Example:
"I would love the opportunity to discuss how my skills align with this role. Please let me know if we can schedule a quick call. Looking forward to your response!"
Here are some sample messages you can customize:
Template 1: After applying for a job
Subject: Application Follow-up – [Your Name]
Hi [Hiring Manager's Name],
I recently applied for the [Job Title] position at [Company Name] and wanted to follow up. I’m very excited about the opportunity and believe my [mention relevant skills/experience] would make me a great fit.
If there’s any additional information I can provide, I’d love to discuss it further. Looking forward to your response!
Best regards,
[Your Name]
Template 2: If you were referred
Subject: Referral for [Job Title] – [Your Name]
Hi [Hiring Manager's Name],
I was recently referred to this role by [Referrer’s Name] and wanted to introduce myself. I’m very interested in the [Job Title] position and believe my background in [mention key skills] aligns well with the team’s needs.
I’d love to discuss how my experience can contribute to [Company Name]. Let me know if you’d be open to a quick chat!
Best regards,
[Your Name]
Template 3: After an interview
Subject: Thank You – [Your Name]
Hi [Hiring Manager's Name],
I wanted to thank you for the opportunity to interview for the [Job Title] position. It was great learning more about the role and the team at [Company Name].
I’m even more excited about possibly joining your team and contributing my [mention key skills]. Please let me know if there’s anything else I can provide. Looking forward to your feedback!
Best,
[Your Name]
