Job Description
Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Responsibilities includes
- Manage and look after reception and switchboard operations as per the Company’s requirements.
- Manage issuance and renewals of gate passes in all ports, Bahrain Logistics Zone, and service provider’s permit to work (PTW).
- Manage and process employee & office requisitions such as stationery, pantries, and facility maintenance requests and coordinate requisitions and order confirmation to concerns.
- Assist in the preparation and distribution of all incoming/outgoing mail, parcels, and shipments through courier and ensure best rates are selected /verified to save cost and liaise accordingly with senders & receivers.
- Assist with the coordination of the meetings and booking of meeting rooms. This could include, but not be limited to, sending invitations, taking RSVPs, setting up rooms, arranging tables & chairs layout, and arranging refreshments/ hospitality and catering. Ensure that all meeting rooms & equipment are functioning and report any faults to the technical in charge or concerns where relevant. All meeting rooms are to be kept clean, tidy, and stocked with standard stationery items. Coffee and snacks arrangements.
- Assist in travel arrangements (visa applications, hotel bookings, air tickets purchase, transportation booking, meet & assist and Sadeem fuel card requisitions).
- Arrange, organize and support Company related events & celebrations.
- Support IT local requirements.
- Follow other instructions as directed.
Qualifications
- Diploma or Graduate of office administration or similar.
- Aged 20-25years old.
- Excellent written and verbal communication skills.
- Outstanding organization and time management skills.
- Ability to multi-task and handle various requests from different employees & stakeholders at the same time.
- Ability to explain complex concepts and demonstrate tasks to customers and employees.
- Customer Service Oriented and ability to promote HR services.
- Understanding of basic math, accounting, and budgeting.
- Familiarity with computers, copy machines, fax machines, and other office equipment
- Pro-active and well organized.
- Ability to work under pressure.
- Thorough and attentive to details
- Presentable and with pleasing personality.
- Creative.
- Tech Savvy.
What we can offer
- Authentic onboarding experience. Full introduction to work.
- Apply Theoretical Knowledge in the actual work.
- Expand and improve Your Skills.
- Develop Professional Connections.
- Boost Your Resume / Portfolio
- Trainings which will support your personal and professional development.
Working in an international, diverse, and inclusive environment. - In trend office tools
