Job Description
Checks the Otis - Bahrain buildings for any maintenance activities that may be required, in order to ensure compliance to safety and security guidelines. Prepares timely and accurate reports to meet company and departmental requirements, policies, and standards. Collect and distribute postal mail to relevant office staff / departments. Archives all mail communications/correspondences in and out of Otis – Bahrain, to ensure availability of data records as required. Responsible for printing stationeries and managing office store. Delivery office supplies to office staff based on defined policies. Create and maintain employee personal files time to time and filing documents both electronic and physical. Regular data reconciliation from Oracle and SMS 8.1 for the annual leave, sick leave, all other leave, overtime, etc. Handling Admin & HR petty Cash. Handling medical insurance records and updating the insurance company for the new or terminated insured. Checking all employees Time Sheet, working Hours & OT Hours. Handle employee’s complaints and requirements for accommodation and address it to landlord/vendors if necessary. Making travel arrangements, such as flights booking, hotel reservations, Visit visa etc. Carry out the duties of the receptionist whenever requested. Coordinate with relevant government offices, ministries, and regulatory bodies to ensure compliance with local labor laws. Process applications for the (LMRA), including work permits, renewals, and cancellations. Handle immigration procedures, including visa processing, renewals, and cancellations. Manage (SIO) registrations, updates, and terminations. Assist with (CPR) applications, renewals, and updates for employees. Maintain accurate records of all government-related transactions and applications. Stay updated on changes in government policies and procedures to ensure compliance. Prepare monthly LMRA, GOSI & Tamkeen invoices to Finance. Bachelor’s / Diploma degree in business management, Administration, Information Systems, Finance or equivalent Administration, Information Systems, Human Resources or equivalent. 2 - 3 years in an administrative, HR, or government relations role. Bahraini Nationals preferred. If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day. When you join Otis, you become part of a n innovative global industry leader with a resilient business model. You ’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge .
