Team Assistant ( Office )

Location: Fujairah, UAE

Industry: Hard Commodities / Petrochemical & Refining

Language Requirement: Arabic and English full professional fluency.

Employment Type: Contract – Initial Duration 12(+) months.

Recruitment: On behalf of our UAE-based client

About the Role:

We are recruiting on behalf of our UAE-based client, a reputable company in the hard commodity sector, for the role of Office Team Assistant. This opportunity is part of a 12+ month international project, based in Fujairah, UAE, with the potential for extension depending on project progress and performance.

OUR CLIENT is seeking a proactive, culturally aware, and detail-oriented Office Team Assistant to support the successful establishment and daily operations of our newly opened small scale office. This pivotal role combines high-level front-office responsibilities with comprehensive office coordination and administrative support. You will serve as the face of our office, ensuring a warm and professional welcome for guests while playing a key part in ensuring smooth internal processes and support for employees, management, and their families

Key Responsibilities:

Front Office & Guest Management:

• Serve as the first point of contact for all visitors – greet guests with professionalism and warmth, reflecting the company’s values.
• Manage the reception area, ensuring it is always tidy, welcoming, and presentable.
• Understand and respect Arabic cultural protocols in all interactions.

Office Operations & Administration:

• Oversee day-to-day office operations and liaise with vendors and service providers (catering, cleaning, IT support, etc.).
• Establish and maintain relationships with local office suppliers and service providers, ensuring competitive and high-quality service.
• Coordinate maintenance, deliveries, office supplies, and any office-related infrastructure needs.
• Ensure compliance with local office protocols, etiquette, and internal guidelines.

Executive and Team Support:

• Manage calendars and appointments for management and team members, coordinating internal and external meetings.
• Provide logistical support for team travel, including flight bookings, hotel arrangements, and transportation.
• Assist in relocation processes for international hires and their families, including coordination with housing agencies, schools, and settling-in services.

Projects & Growth Support:

• Support local office expansion initiatives and contribute to a scalable structure for future growth.
• Collaborate with leadership on special projects and office initiatives.
• Having hands on approach and being ready to any of the office activity needed