Team Assistant

Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

We are currently recruiting for a Team Assistant / Executive Assistant for our client to be based out of their Abu Dhabi office.

Job Purpose:

To provide professional secretarial and administrative support for our Client's Directors within the Executive team and the Business Unit team.

• Manage diary, schedule meetings, and ensure preparation and attendance.
• Review and address incoming emails/correspondence independently when appropriate.
• Organize travel arrangements with necessary approvals and assessments.
• Handle phone communications with internal, client, and supplier contacts.
• Manage expense claims and approvals for the Director.
• Maintain timesheets for the Director and their leadership team.
• Coordinate internal and external meetings, prepare materials, take minutes, and track actions.
• Expedite delegated tasks from the Director.
• Assist with planning and reviewing the Director’s schedule to meet commitments and goals.
• Handle ad hoc projects requiring research and data collection.
• Prepare presentations and reports for various audiences, ensuring quality.
• Compile reports and coordinate timely submissions.
• Maintain filing systems and controlled documents.
• Implement and manage processes according to company policies.
• Communicate with senior clients and stakeholders on behalf of the Director.
• Liaise with senior management internally for the Director.
• Build relationships with other PAs and the Admin Team.
• Organize periodic events.
• Provide support to other Directors and Senior Management as needed.