Team Assistant

Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

We are currently recruiting for an Team Assistant for our client to be based out of their Abu-Dhabi office.

Job Purpose:

To provide professional secretarial and administrative support for the Directors within the Executive team and the Business Unit team members.

• Manage calendars, schedule meetings, and ensure necessary preparations.
• Review and respond to emails independently when appropriate.
• Arrange travel, including necessary approvals.
• Serve as a point of contact for internal and external communications.
• Handle expense claims and maintain timesheets for the Director and their team.
• Organize meetings, prepare materials, and take minutes; follow up on action items.
• Expedite delegated tasks from the Director.
• Assist in planning the Director’s commitments and reporting schedules.
• Conduct research and manage ad hoc projects.
• Prepare high-quality presentations and reports for various audiences.
• Compile reports and coordinate with contributors for timely submissions.
• Maintain filing systems and manage controlled documents.
• Implement processes aligned with company policies.
• Communicate with senior client representatives on behalf of the Director.
• Foster relationships with other Personal Assistants and support the broader Admin Team.
• Organize periodic events.
• Provide support to other Directors and Senior Management as needed.