Sr. Bids Specialist

Position                      Sr. Bids Specialist

Location                     Abu Dhabi, UAE

Company                   One of the largest multidisciplinary Engineering Companies specializing in infrastructure, building planning, and construction.

Role Description

• The bid Manager will source procurement opportunities and lead the preparation and submission of winning proposals. The role holder will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs),
• Request for Quotations (RFQs), and Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.
• The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products.
• This role will successfully communicate and collaborate with a variety of internal stakeholders including Program Management, Sales, Procurement & Engineering leads, and other subject matter experts, as needed and thus, is a highly visible role.
• The Coordinator of Bids and Proposals should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, a multitasker who works well under pressure and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.

Responsibilities:

• Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team
• Analyze RFQs, RFPs, and RFIs to create proposal outlines and development plans
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
• Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to the initial proposal outline
• Work closely with engineering, procurement & program management to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal
• Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
• Solicit management reviews and approvals during proposal development
• Monitor proposal content to ensure compliance with RFP requirements, evaluation criteria, and technical requirements
• Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholder
• Lead and support the development and submission of winning bid responses by working with the Bids team, internal experts, and contractors, as required
• Research and gather information to include corporate information, product information, and other standard materials
• Maintain, augment, and improve the library of reusable components, templates, and processes to reduce response time and improve the quality of future bids
• Coordinate and cooperate with Business Development Department

Basic Qualifications:

• BS/BA degree and/or Engineering degree, or equivalent in relevant experience
• 12+ years’ experience in an engineering and construction environment
• Proven ability to work across organizations with effective communication, leadership, and project management skills
• Proven attention to detail
• Excellent writing, grammar, and spelling ability
• Excellent presentation and written/oral communication skills
• Ability to work in a deadline-conscious, results-driven environment
• Advanced level MS Office skills (particularly MS Word). Skills in a range of industry Software. Professional understanding of document templates, macros, and styles.