Specialist- Logistics Management (Emiratzed Role)

Now it’s your time to join the #1 bank in the Middle East and one of the most prestigious financial companies in the region. Shaking up the world of banking requires a lot of smarts and skill. We’re looking for the brightest and best to help us reach our goals and we’ll also help you reach yours. Your success is our success as you grow stronger in your career. Join us and leave a legacy of your own, as a pioneer in both the company and the industry

JOB PURPOSE:

• Manage Banks portfolio of Subscriptions and renewals in timely and cost effective manner
• Manage the administration of Banks outsourced fleet for cars and drivers and related fuel/salik/parking spend reconciliations
• Maintaining updated MIS on spends, master records for subscription and fleet and related payment logs
• Staff cafeteria management
• Manage weekly team meetings, arrange updated presentations and track actions
• Cross functional support to Logistics team on Hospitality

Job Context

Subscriptions:

• Manage the Banks subscription renewals in line with the SOP (print and electronic subsciptions – i.e newspapers, magazines, etc)
• Ensure appropriate approvals obtained and timely renewal and payments made towards subsciptions
• Manage any distribution or delivery issues with vendor
• Ensure timely payments to vendor and track spend
• Responsible for Vendor’s inquiry about SOA (statement of account) and outstanding balances

Banks Car and driver services management

• Manage the Banks cars and related spend on fuel, salik, parking, etc
• Ensure timely renewal of vendor contracts for outsourced fleet and driver services
• Ensure driver access and replacements are managed in line with SOP
• Ensure appropriate approvals obtained and timely renewal and payments made towards outsourced services
• Manage any issues with vendor on car or drivers (leaves, replacements, car services and related replacement vehicles, etc)
• Ensure timely payments to vendor and track spend
• Responsible for Vendor’s inquiry about SOA (statement of account) and outstanding balance
• Day to day administration of related services and taxi arrangements for business requirements
• Ensure efficient administration of corporate cards for fuel, refill of salik/Mawaqif balances and monthly reconciliation of payments due on credit cards

Staff Cafeteria Management :

• Management of staff café contracts and ensuring timely renewals or replacements as required
• Quality checks ensuring compliance to contract terms, safety and hygiene standards

Cross Functional Support to Hospitality :

• Request PR for hotel booking for  Int’l., branches and follow up for PO
• Request PR for taxi booking for int’l branches and follow up for PO
•  Allocate POS / Cost GL Account for branches , Business Unit and International Branches
• Provide scanned copy of Hotel invoices together with approval for payment
• Follow up with Procurement & Accounts Team for payment
• Maintain a proper record for all payments
• Update Chart of Accounts
• Provide support for management reports and presentations as required
• Ensure to update relevant policy & procedures as per review cycle
• Updated MIS to be maintained for all activities managed
• Provide cross functional support to function as required
• Work towards consistent process improvements and efficiency enhancement
• Contribute towards team consolidated growth and success

• Graduate or post graduate
• Administration function experience and basic experience in hospitality management or function (2 years or more)