JOB PURPOSE:
Conduct / perform various operational activities related to the performance monitoring and reporting of ADNOC Group Audit and Assurance Executive Function (GAAEF) and Group Company Audit and Assurance Divisions. Facilitate Quarterly performance review cycles and preparation of Triangle of Trust dashboards for ADNOC Group Audit and Assurance teams. Effectively utilize various automated performance management dashboards to carry out monitoring exercises, analyze trends, KPI specific analysis etc. and provide relevant and insightful observations and related recommendations to management and key stakeholders. Provide support to management on arriving at annual Key Performance Indicators and act as the key focal point with Group Performance Management team, for purposes of communication and performance reporting.
KEY ACCOUNTABILITIES:
ADNOC Group Audit and Assurance Performance & Excellence
- Participate and provide inputs to GAAEF management while preparing strategic road map to performance excellence for ADNOC Group Audit and Assurance teams.
- Facilitate the preparation of annual Standard Key Performance Indicators for ADNOC Group Audit and Assurance Functions and for AAD Heads, alignment with senior management and stakeholders (including Group Performance team) and communication of approved standard KPIs.
- Implement Quarterly Performance Monitoring cycles for GAEEF and GC AADs and prepare Triangle of Trust reports for Management reporting.
- Periodically obtain Internal Audit and other important data / information from the Group Company Audit and Assurance Functions, conduct data analytical studies, and prepare performance reports for Management reporting.
- Conduct periodic performance reviews for Internal Auditors and make presentations to management as part of performance recognition initiatives for GAAEF.
- Conduct reviews of annual Risk Based Internal Audit Plans for ADNOC Group Company AADs, in view of standardization of plans, identifying efficiencies and performance optimization.
- Conduct group wide monitoring of Internal Auditor performance on a periodic basis and provide assessment reports to senior management.
- Liaise with Performance Management focal points at Group Company AADs for related matters and act as the first point of contact for related performance.
- Act as the focal point for Group Performance Management team and facilitate all requirements related to communication and reporting of performance related requirements.
- Provide input information on monthly basis (and additionally as required) to facilitate GAAEF performance reporting in Group Performance Management System (GPMS).
- Provide required support for reporting on performance aspects to senior management like Audit Committee (including for mandatory reports like GAAEF Annual report), ADNOC Group Audit Council (AGAC), ADNOC MD&GCEO etc.
- Facilitate the change management process related to performance aspects (like changes to KPI computation, achievement of KPIs, periodic reporting requirements etc.
- Conduct awareness workshops (periodically and as required) with Performance Management spokes at Group Company AADs as required.
- Collaborate with other members of the Group Audit Excellence Division to support various activities like review of ADNOC IA Practice Documentation, Quality Assurance reviews, Human Capital initiatives etc.
- Conduct necessary User Acceptance Testing and/or other end user testing activities for applications and solutions related to the performance management domain (like deployment of new / updated performance management dashboards, Audit Management System features etc.)
- Provide input for enhancement of performance management measures and initiatives, as well as improving utility of automated performance management dashboards.
- Endeavour to research, identify and recommend leading practices related to performance management for consideration of senior management.
Internal Audit Quality Assurance Framework, Systems and Processes
Data Analytics
• Conduct data analytic studies and evaluate ADNOC Group Audit and Assurance performance data to provide support in driving performance.
• Conduct benchmarking, consulting studies and management information system reports to evolve valuable insights to aid effective management decisions
• Participate / Facilitate digital initiatives aimed at automation of IA Performance reporting utilizing data from the Audit Management System;
• Conduct thematic QA / data analysis reviews on various aspects of Quality Assurance over Internal Audits for ADNOC HQ and Group Companies
• Facilitate Client Satisfaction Survey (CSS) process and monitor CSS dashboards for A&AF, alongside management of action plans emanating from periodic reviews. Facilitate the effective change management process for A&AF in response to changing IMS requirements. Facilitate implementation of effective knowledge management systems and processes for A&AF.
Generic Accountabilities
Supervision
- Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
- Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective Department objectives.
Budgets
- Provide input for preparation of the Function / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver Department objectives.
- Investigate and highlight any significant variances to support effective performance and cost control.
Policies, Systems, Processes & Procedures
- Implement approved Function/ Department/ Section policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards.
Performance Management
- Contribute to the achievement of the approved Performance Objectives for the Function/ Department/ Section in line with the Company Performance framework.
Innovation and Continuous Improvement
- Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
- Identify improvements in internal processes against best practices / industry standards in pursuit of in order to define intelligent solutions for issues confronting the function.
Health, Safety, Environment (HSE) and Sustainability
- Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.
Reports
- Provide inputs to prepare MIS and progress reports for Company Management.
COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal
• Regular contacts with ADNOC –Department Managers, Section Heads and other team members of Audit & Assurance Function.
• Regular contacts with relevant Departments / Functions within ADNOC (For e.g., IT, Group Communication, Human Capital etc.).
• Occasional contact with ADNOC Group Audit and Assurance Function Heads
• Regular contacts with Quality Assurance teams / focal points at ADNOC & Group Companies.
External
- Issue / project based contacts with Certification bodies, Industry Associations, Regulatory bodies and Consultants.
QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:
Minimum Qualification
Bachelor Degree (Preferably in Finance / Engineering / IT / Quality / Human Resources / Business Management)
Minimum Experience & Knowledge & Skills
- 8 -10 years of experience in Internal Audit including at least 3 Years in Quality Assurance / Performance Management activities.
- Knowledge about Internal Audit & Quality Assurance local and international standards
- Ability to analyse information and prepare strategic planning deliverables
- Effective communication and influencing skills, with the ability to negotiate with, challenge and influence stakeholders at all levels
