JOB PURPOSE
The jobholder is responsible to manage the site contracting process to ensure the most technically effective and cost beneficial contracting strategy, finalize scope of work and budgetary estimates, follow-up with corporate procurement on finalization of Service Order, Long Term Contracts bidding, and Work Order under Framework Agreement, coordinate and lead completion of technical evaluation/clarification with End Users at site and be the focal point for all post-award contract activities
This role includes; Pre-Contracts Planning, Pre-Tendering Support, Tendering & Technical Evaluation Support, Service Execution/Contractor Performance Management, Contracts Variation & Cost Control, General Post Award Contracts Administration; from Kick-Off Meeting, contractor mobilization, work execution, contractor performance & ICV improvement review, acceptance of performed services, correspondence and documentation, review and initiation of proposed variation, mitigation/settlement of claims, clearance of invoices, continuous improvement initiatives and provide required feedback to strategic decisions, and final lessons learnt during contract closeout & contract account reconciliation.
KEY ACCOUNTABILITIES
Contract Development & Management
- Align contract strategies closely with Borouge’s strategic objectives to support broader business goals, market expansion, and revenue growth targets.
- Conduct in-depth business analysis to identify potential contract opportunities, competitive landscapes, innovative solutions, emerging technologies, and market trends.
- Ensure readiness of Shared Services Agreements and Acquisition Plans to align with end users’ team and execute acquisitions in accordance with business requirements.
- Collaborate with category management and cross-functional teams to assess the viability and potential impact of incorporating new categories into the procurement portfolio.
- Identify, evaluate, and plan acquisition of services against any CAPEX investments to ensure asset integrity, HSE compliance, and strategic fit with organizational objectives.
- Plan, implement, and monitor contracts required for maintenance programs for the plant, contributing to major maintenance schedules and planned shutdowns.
Contract Financials
- Define and monitor Key Performance Indicators (KPI’s) and Service Levels Agreements (SLA’s) of business partners and service contractors against established benchmarks.
- Review assigned Contracts Request (CR) and implement the most technically effective and cost-beneficial contracting strategy.
- Monitor & Control Pre-Bid tendering processes for all service acquisition requests, ensuring compliance with Procurement/ADNOC prevailing policies and procedures.
- Engage in Scope development meetings with end-users and project teams to define contract requirements and propose efficient contract strategies.
- Collaborate with finance to provide accurate cost estimates associated with existing contracts and potential new agreements.
- Participate in development of maintenance operational and capital investments projects by providing input on contract-related expenses.
Risk Management and Compliance
- Identify potential financial risks related to contracts, such as cost overruns and unexpected expenses, and propose risk mitigation strategies.
- Monitor contract compliance to prevent costly deviations from agreed-upon terms and work with procurement and legal teams to address any issues.
- Provide regular updates and reports related to RSI Central Maintenance Services and contract-related expenditures to enable informed decision-making by senior management.
- Implement tracking systems and cost control measures within the contracts team to optimize spending while maintaining contract quality and compliance.
- Monitor Capital Investment Projects (CAPEX) and track progress to ensure expenditures are on time and within budget.
- Conduct Financial Scenario analysis to assess the budgetary impact of various contract strategies and decisions.
Procurement & Tendering
- Collaborate with end users, project teams, and procurement to understand specific requirements and objectives of the tendering process.
- Develop and implement procurement strategies that align with Borouge’s objectives and comply with relevant regulations, policies, and procedures.
- Execute acquisition requests in accordance with the annual acquisition plan and ensure timely delivery of contracts/projects.
- Provide timely updates and reports to stakeholders regarding the progress status of acquisition requests.
- Develop contracts documents by drafting the scope of work, schedule of fees, evaluation criteria, and budget estimation.
- Define clear and objective bid evaluation criteria for evaluating bidders, considering factors such as cost, quality, experience, and compliance.
Contract Execution & Performance Monitoring
- Conduct Kick-off meetings with successful bidders and establish communication protocols during the duration of the agreement.
- Maintain clear and open communication channels with internal and external stakeholders, including business partners, contractors, and project teams.
- Ensure adherence to contract terms and conditions by all parties, including delivery schedules, quality standards, and compliance with laws and regulations.
- Continuously monitor and assess the performance of business partners and contractors against established KPI’s and SLA’s.
- Address and resolve any issues, disputes, or conflicts that may arise during contract/project executions29.
- Identify and mitigate risks that may affect contract’s successful completion, developing and implementing risk mitigation strategies as needed.
HSE Excellence & Compliance
- Collaborate with HSE department to identify relevant HSE requirements and procedures applicable for each contract.
- Ensure compliance with HSE laws, regulations, and standards in all contracts and contractual activities.
- Collaborate with contractors and vendors to ensure adherence to safety protocols and provide necessary HSE guidelines during project execution.
- Conduct regular HSE audits and inspections of contract facilities and personnel to identify potential non-conformance or non-compliance.
- Manage and investigate HSE incidents to determine root causes and implement corrective actions to prevent recurrences.
- Promote a culture of HSE responsibility within the contract team and among contractors, emphasizing the importance of HSE in all activities.
Borouge Corporate Responsibilities
- To keep abreast and knowledgeable about his / her role contribution towards the areas of Health, Safety & Environment (HSE), Sustainability, Energy Management, Ethics & Regulations, and Quality Management and its respective policies, frameworks, procedures, and objectives.
- Comply, support, and enrich the culture and understanding of it through his / her communications with internal and external contacts.
- Participate and contribute to the design, development and establishment of an Integrated Risk Management Framework within the Unit while identifying and assessing relevant domain risks and implement measures to manage and mitigate all identified risks within the function.
- Ensure corporate business ethics and the Company’s Code of Conduct are communicated to employees within the function in compliance with the Corporate Policies and guidelines.
Departmental Plans
- Plan, supervise and coordinate all activities in the assigned processes / area to meet functional objectives.
- Provide input for preparation of the section / department budgets and assist in the implementation of the approved Budget and work plans to deliver the respective objectives.
- Contribute to the achievement of the approved Performance Objectives for the section / department in line with the company’s performance framework, and KPIs.
- Analyze and address any significant variances to support effective performance and cost control.
Processes & Systems
- Implement approved the respective policies, processes, systems, standards, and procedures to support execution of the work programs.
- Perform analysis on the respective processes and activities to ensure timely availability of the data analysis within the respective area.
- Train and develop the assigned staff in relevant skills to enable them to become proficient on the job and deliver the respective section objectives.
- Provide feedback on updating and implementation of new tools and techniques to improve the quality and efficiency of processes.
- Review, prepare, and recommend the required reports on work activities, projects, processes, etc. to next level manager in line with business requirements.
- Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards to define intelligent solutions for issues confronting the function.
- Adhere to professional business relations and commercial responsibilities in the areas of customer delight, data confidentiality, business communications and representation, and Borouge’s corporate image.
QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS
Minimum Qualification
- University in Industrial Engineering or other Engineering Disciplines.
- Excellent knowledge of English, written & spoken
- Good knowledge of computer skills (MS Office tools) and SAP
- Good working knowledge of the contracts administration, pre-contract planning, ability to draft contract’s scope of work independently.
Minimum Experience & Knowledge & Skills
- Minimum of 5 – 8 years’ experience in engineering contracts.
- Exposure for contracts monitoring, preferably within a petrochemical plant.
- Hands on preparation of contract estimation and budgeting
- Hands on experience on post award contract administration in general
- Interpersonal skill in handling multi-cultural environment, interface with various types of contractors, communication, and time management in coordination with the end-user
- Good execution and coordination Skills
- Multi-tasking skills whilst delivering prioritized objective.
Professional Certifications
- Preferred to be certified in Contracting; i.e. CCCM, IACCM, CIPS, etc.
