C. Principal Accountabilities/Key Results Area (What are the principal responsibilities/duties and why?)
To provide administrative and clerical support as required, for the assigned contracts/department including composing and editing correspondence as directed and to carry out the administrative routine works
Monitoring & reporting daily staff attendances records. Update reporting Manager with staff absents, sick & late reporting on or before 09:00 hrs. of each day.
Following specifications and calculations to create various technical drawings, Shop drawings etc.
Preparing both rough sketches and detailed work with AutoCAD systems
Performing calculations for materials and weight limitations.
Ensuring final designs are compliant with building regulations.
Identifying and communicating potential design problems to the rest of the team
Preparation of SRF & ITF and submission for approvals
Overall responsibility of staff appraisal process in every year for the assigned contracts/department as required
Production of the periodic progress reports as required by the Contract Manager / Operations Manager.
Prepare annual leave schedules for all the departments and monitor staff leave utilization against the schedule
Total staff leave administration of assigned contracts/department that includes annual, local, medical, emergency, absent etc.
Maintain vehicle inventory for assigned contracts/department
Total Administration of overtime recording & approval system
Liaison & Administration of staff recruitment, induction, training, disciplinary, termination, official travel process etc.
Issuance of uniforms, tools, stationary, grocery items, Telephones, IT related items, office equipment, furniture for the assigned contracts/department etc.
Maintain tools and equipment inventory for all departments and individual staff tools as applicable
Preparation of monthly staff cost centre allocation reports as required
Liaise with HR, Finance, and HSEQ related activities.
Liaise with contractors, suppliers and service providers as required.
Carryout any other related jobs assigned time to time by reporting Manager
D.Knowledge, Skills, Experience and Competencies (Indicate the minimum recruitment specifications & also the ideal person specifications for fully satisfactory job performance)
Minimum Qualification:
Bachelor’s degree in engineering (4 years) or a relevant occupation
Experience:
·3 years Diploma – 5 years of experience in the relevant trade.
·2-year Certification – 8-10 years of experience in the relevant trade.
·Experience in computer-aided design and drafting (Auto CAD)
Job Specific Skills:
·Excellent communication skills in English and knowledge in other languages will be an advantage.
·Possessing a UAE Light Vehicle driving license is an added advantage.
·Must have good computer Skills and telephone etiquettes.
Behavioral Capabilities
·Technical Skills
·Critical Thinking Skills
·Persuasive Communication Skills
Role profile Prepared By
Faizal Ali, Senior Manager - C&B
Date: 01st April 2024