Secretary

Job Responsibilities and Duties:

• Answering calls, taking messages and handling correspondence.
• Maintaining diaries and arranging appointments
• Handling incoming and outgoing mail, liaising with DHL, FEDEX, UPS, SMSA, TNT and Saudi post. 
• Liaising with Group HR departing for different business processes.
• Typing, preparing and collating reports
• Assisting the company’s General Manager in processing business trips, travel and hotel bookings.
• Documentation tasks related to all administrative function.
• Forwarding Purchase/Sales inquiries to respective Department Heads.
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing Databases.
• Preparing reports and sharing with General Manager if and when instructed.
• Prioritizing workloads.
• Facilities Management, scheduling interviews and arranging visit visa invitations.
• Managing events/meetings and making logistical and transportation arrangements.