Secondary Secretary
Job Description
Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the office of the Secondary Principal.
Acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties.
Responsible for managing all secretarial functions of the office of Secondary Principal.
Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents, and representative of the GEMS Corporate Office.
Generate and process daily office e-mails and telephone calls.
Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
Maintain Principal’s appointment calendar as well as all his/her professional communication and public relations needs.
Arrange for substitute teachers to be in place daily for faculty who attend Professional Development or take personal leave.
Collate attendance data and provide weekly reports to Secondary Principal.
Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
Assist in training and monitoring the work of temporary secretaries, student assistants and other clerical staff.
Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
Maintain office supply records. Order, store and issue supplies and materials pertinent to the function to which assigned.
Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
Perform other duties as requested by direct & dotted reporting line managers / supervisors.
Skills
Demonstrate competence in computer technical skills using Word, Excel, Google suite and other related programs/software for educational and business office use.
Excellent written/spoken English language skills.
Effective interpersonal skills to aid in daily contact with a diverse multi-cultural population.
Job Location Abu Dhabi, UAE Company Industry Education Job Role Secretary Career Level Mid Career - Over 2 years experience Years of Experience Min: 3 Max: 5 Residence Location Abu Dhabi, United Arab Emirates
GEMS AMERICAN ACADEMY - ABU DHABI
Education Abu Dhabi, United Arab Emirates GEMS American Academy is a diverse international K-12 American/IB School offering both the Primary Years Program and Diploma Program with 1,969 students, comprised of 80 nationalities speaking 40 languages and a faculty of 171. Established in 2007 and accredited by CIS, NEASC and IB, GAA is the flagship American curriculum school for GEMS in Abu Dhabi and sister ... school to Dubai American Academy. GAA offers an academically rigorous and relevant program of studies specifically designed as a student-centered, inclusive and adaptive approach to learning. At GAA, learning is a journey of exploration and growth, where exceptional teachers and world-class facilities support the fullest development of every child’s potential. Our American style approach to learning includes a wide range of academic subjects and a holistic focus, which includes the arts, music, drama, physical education, extra-curricular activities, clubs, and sports. More than simply a larger selection of course offerings and activities, our approach to curriculum and instruction cultivates critical thinking skills and celebrates each child’s creativity and imagination. Our rich program allows young people to pursue individual interests and gain the confidence and conviction to make their unique contributions to the community.
