Open the office each morning and ensure it is ready for the day ahead
Be the primary point of contact for day-to-day office maintenance issues including emergencies in Dubai, KSA abd Qatar premises, including a/c leaks, lights, cleaning issues etc
Manage office supplies, groceries, stationery, printer cartridges and ensure these remain appropriately stocked
Front desk management, including welcoming visitors to the office and answering, screening and forwarding incoming phone calls
Assisting clients and visitors to the conference rooms
Update calendars, schedule meetings and conference calls
Maintain organized records of invoices and delivery notes
Manage the overall upkeep of the office to ensure it is always clean and tidy
Setting and resetting of the conference rooms before and after a meeting
Liaising with the external cleaners to ensure standards are always met
Perform general receptionist duties including filing, photocopying, scanning, mail and lunch delivery to staff as required
Provide EA cover as required
HR Administrative Support
Supporting the HR function for all HR administration and filing requirements
Managing and taking responsibility for the degree attestation process for all new joiners
Managing and taking responsibility for obtaining equivalency certificates of degrees and high school certificates
Assisting the HR function with KSA business visas
Working with the in-house PRO to ensure all employee onboarding requirements are managed in line with company requirements
Liaising with the company driver for the collection and delivery of employee documents
