Job Title: Receptionist / Administrative Assistant
Location: Al Barsha, Dubai
Job Type: Full-Time
Salary: Competitive, based on experience
Job Description:
We are looking for a professional and reliable Receptionist to serve as the first point of contact for our company. As the main receptionist, you will play a crucial role in creating a welcoming environment for clients and visitors while managing administrative tasks and maintaining the overall cleanliness and organization of the office.
Key Responsibilities:
- Front Desk Management:
- Greet and assist visitors and clients with a friendly and professional demeanor.
- Answer and direct phone calls, emails, and inquiries to the appropriate departments.
- Manage appointment scheduling and maintain a log of daily activities.
- Administrative Support:
- Perform data entry, file organization, and document management.
- Assist in preparing reports, correspondence, and presentations as needed.
- Order and maintain office supplies, ensuring the workspace is stocked and efficient.
- Office Organization and Cleanliness:
- Keep the reception area and common spaces tidy and presentable.
- Coordinate with cleaning services or assist in light cleaning duties when necessary.
- Ensure meeting rooms are prepared for use and properly maintained.
- Customer Service:
- Provide information about the company’s services and answer basic inquiries.
- Handle client concerns with professionalism and escalate issues to the appropriate team members.
Requirements:
- Previous experience in a receptionist, administrative, or customer service role.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment (printers, scanners, etc.).
- Ability to multitask and manage time effectively.
- Professional appearance and demeanor.
- High school diploma or equivalent; additional education or certifications are a plus.