Real Estate Admin & Listings Specialist

The Real Estate Admin & Listings Specialist will manage property listings, assist brokers with administrative tasks, and ensure that all contracts are verified and approved by the Directors before execution. The role requires a detail-oriented individual with excellent organizational and communication skills, capable of maintaining compliance with company policies and UAE regulations.

Key Responsibilities

Property Listings Management

• Create and update property listings on various real estate platforms with accurate details, images, and pricing.
• Monitor and maintain the quality and accuracy of property advertisements.
• Archive and remove inactive or outdated listings.

Administrative Support to Brokers

• Assist brokers in collecting and verifying property details and documents.
• Prepare tenancy contracts, sales agreements, and addenda as required.
• Schedule and coordinate property viewings and appointments for brokers.

Contract Management

• Draft, review, and submit contracts to the Directors for confirmation and approval.
• Ensure all contracts comply with UAE laws and company policies.
• Maintain a record of approved contracts and update relevant stakeholders on their status.

Compliance and Documentation

• Verify the completeness and accuracy of client and property documents before processing transactions.
• Ensure compliance with RERA rules, regulations, and other legal requirements.

Coordination with Directors

• Work closely with the Directors for final approval of contracts and major transactions.
• Provide timely updates and reports to the Directors regarding ongoing deals, client feedback, and property status.

Reporting and Analysis

• Generate weekly and monthly reports on property listings, client inquiries, and transaction progress.
• Provide insights and recommendations to improve efficiency in administrative processes.