Purchase Coordinator

The Purchase Coordinator will play a pivotal role in managing procurement and logistics operations, ensuring alignment with regional customs and compliance standards. The ideal candidate will be an Arab professional with a strong understanding of Middle Eastern logistics, adept at coordinating shipments, maintaining accurate documentation, and liaising with stakeholders to support seamless operations.

Key Responsibilities:

• Email Management and Communication
• Regularly read, acknowledge, and address emails to ensure smooth communication flow.
• Verify and confirm instructions with stakeholders to facilitate accurate shipment and procurement processes.
• Logistics and Shipment Coordination
• Monitor cargo readiness and shipment schedules to avoid delays.
• Update shipment status reports (ETA) and share with customers and internal teams.
• Oversee container movements and prepare daily logistics reports for tracking purposes.
• Documentation and Compliance
• Handle amendments and reconciliation of key documents such as Bill of Lading (BL), Commercial Invoices (CI), Packing Lists (PL), and Certificates of Origin (CO).
• Ensure all required documents are prepared, reconciled, and submitted for customs clearance.
• Manage compliance requirements with Iraq banking systems and regional customs authorities.
• Collaboration and Stakeholder Management
• Liaise with freight forwarders, customs agents, and internal departments to ensure smooth operations.
• Work with the sales team to provide shipment updates and weekly reports for customer communication.
• Coordinate trade-related instructions with relevant team members to streamline operations.
• Process and Report Management
• Consolidate updates from various sources into a single standardized report for tracking and communication.
• Record and maintain accurate entries for trade-related payments, import bills, and invoices.
• Create and share weekly status reports with stakeholders to keep all parties informed.
• Regional Compliance and Special Projects
• Facilitate Sharjah attestation payments and ensure document submissions align with local standards.
• Support special projects such as catalog printing and other procurement initiatives.