Project Secretary

Horizon Geosciences is part of the Boskalis group of companies. Horizon Geosciences provides marine survey and geotechnical services to an array of clients around the world.  Working through their network of offices, supporting every stage of offshore and nearshore projects through their comprehensive range of marine scientific services and fully equipped vessels.

Make your mark as a Project Secretary at Horizon Geosciences!
The Project Secretary assists the Project Manager in day-to-day routine tasks as well as providing the administrational and other documents to be issued to clients and suppliers.

Your responsibilities as a Project Secretary

• Assists Project Manager and coordinates with different department for any requests assigned by the PM specially during mob / demob of the projects.
• Manages confidential files and records such as contracts / reports, procedure documents and etc.
• Ensures necessary documentation filings and maintaining of records within the Department.
• Handles purchasing required for the project.
• Organizes diaries, travel/visa, client and third parties’ information, meetings, etc.
• In-charge of the administration of outgoing faxes, letters, reports from the Project Manager.
• Handles all mail duties, including overnight and courier/post services.
• Provides full administrative assistance to the Project Manager.
• Communicate with clients / agents / personnel on board and maintain good liaison.
• Monitoring crew movements during mob / demob.
• Preparation of client invoices to be reviewed by the Project Manager.
• Facilitate collection / delivery of important document / items for the clients and assure that these are collected / delivered on time.
• Prepares project safety statistics every first week of the month.
• Verify supplier / third party invoices.
• Submit reports and survey procedures to client.

Your qualities and experience
You can make your mark as a Project Secretary if you have:

• Good in MS Outlook, Excel, and Word.
• Secretarial Diploma or Similar Education.
• Fluent in written and spoken English (as per the Horizon Communication Policy).
• Conversant with equipment and software used within the Company

What you can expect

• A dynamic environment: A job where you can make an impact, in an earth-moving company, as part of a diverse, international team of experts.
• Rewarding conditions: A competitive salary and much more.
• Warm welcome: We warmly welcome our new colleagues, so they feel at home as soon as possible.
• Career development: Plenty of opportunities to realize your full potential. Challenge yourself with (online) courses in our Boskalis academy.

Extra information

• Your team: You will be part of the Geotech Projects Department.
• Where you will work: You will be working in our office in SAIF Zone, Sharjah, United Arab Emirates.
• Fulltime/ part- time job: The position of Project Secretary is a full-time job.
• Procedure: All you need to do to apply for a job is to complete the online application form and send it to us along with your CV and cover letter. As soon as you have sent your application, you will receive a confirmation email. Depending on the job, we will invite you for two or more interviews via Microsoft Teams or at our office. If both sides are happy to proceed after interviews, we will make you an offer to join Horizon. After successfully completing all the steps in the procedure, we warmly welcome you to our organization.

Want to know more?
We are more than happy to answer your questions about the position of project secretary. Please contact Jenelyn Duran, HR Assistant via our career page.

Disclaimer for recruitment and selection agencies
We do not accept any unsolicited applications or CVs from recruitment and selection agencies.