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Job Summary: Project Coordinator
The project Coordinator (PC) is responsible for ensuring all assigned projects are documented, uploaded to the JLL OveVeiw Project (OVP) platform ensuing all data entry is correct, in line with the client’s expectations and that of the Project Managers. They will also be responsible for the administration of the project managers ensuring the team as a whole is successful in its goals and objectives.
The role ensures efficient and consistent updates on all project activities to meet the contractual obligations, helping to achieve the Client’s regional on time project delivery objectives, financial management and control, data consistency and risk management.
Roles and Responsibilities:
Ownership Assist the Project Managers to develop the project plans In advance of the project commencement load all projects onto the JLL OVP Constantly monitor the progress of all projects under their control Ensure regular review of data Provide analytics review Collate and review supply chain quotes Understand the local client’s key business drivers Support the FM and Clients team to upload small works where applicable to OVP
Client/Stakeholder Management
Serves as primary point of contact for JLL for the JPMC Account with regards to projects Accountable for the OVP is regularly updated to meet contractual obligations of JLL for the JPMC Account Manage relationships with key stakeholders in the Client’s organization Work with the project managers to plan, schedule and constantly review the capital plan works and especially those allocated to JLL Work with the FM team to develop a plan, schedule and consistently review the BAU/small works plan Develop and maintain a detailed understanding of the Client’s business and key factors influencing their requirement for our services
Financial Management
Work with the project managers/owners to collate, review and upload quotes for projects Provide reports and gaps in project financial process Help support the agreed country growth targets for their sub-regions. Develop and understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.
Contract Management
Ensure all aspects of the role are adherence to the contract Responsible for the reporting of key performance indicators, service levels and other measures Escalation of requirement for change and ensure change control process is adopted and implemented
Operations
To facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA (Europe, Middle-East and Africa) To keep information on OVP up to date To transcend some of the OVP skills to the general working team in order to help assist collaboration and efficiency To organise communications according to time zones and to integrate with the 19-20 Project Managers that host the projects throughout EMEA To report with clarity and precision to members of the team
CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA
Ideal Experience Minimum 1 years’ experience in a similar role Has experience in handling client and/or Firm sensitivities’ knowing when to escalate with urgency, or how to de-escalate certain risks Has experience in translating client needs into existing or new business growth
Critical Competencies for Success
Technical Competence+ Understands Technical Processes for project coordination
+ The reporting of all financial aspects of the project
Quest for Excellence+ The delivery optimization and continuous improvement
+ Performance Management of the project management team
Project Management & Organizational Skills+ Planning & organizational skills to prioritize work and meet tight deadlines
Other Personal Characteristics
Demonstrated client relationship skills Demonstrated people skills – ability to work effectively within a team effectively and work openly, constructively and collaboratively Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener Self-motivated and confident, Gravitas, EQ Flexible – able to adapt and effectively deal with rapidly changing, stressful situations Able to work independently and be a team player Exhibits honesty & trustworthiness
Location:
On-site –Dubai, AREIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
