Project Coordinator

In this role you will do the necessary coordination, planning, directing and implementation of a world class site execution for Dubai International Security Lanes Modernization Program. This Project Coordinator is responsible for coordination and implementation of site works and documentation in accordance with EH&S and QA/QC requirements of the contract, Local regulations and Leidos policies. The Project Coordinator will be expected to perform with minimal supervision and successfully interact with all levels of Leidos personnel and external stakeholders to coordinate all site works from material delivery to customer acceptance and necessary documentation to close the program. The Project Coordinator is expected to have the site works completed according to a Project Scheduled agreed with the customer. The Project Coordinator may also be utilized in other programs in United Arab Emirates or in Gulf Region (remotely) as necessary.

Responsibilities:

• Provide overall coordination of the Works.
• Coordinate shared access to workspaces.
• Coordinate product selections for compatibility.
• Provide overall coordination of temporary facilities and controls.
• Coordinate, schedule, and approve interruptions of permanent and temporary utilities, including those necessary to make connections for temporary services.
• Coordinate construction and operations of the Works, including all interfacing activities, with work performed by other contractors executing works on adjacent or related sites and with contractors or persons employed directly by the Employer.
• Coordinate Coordination Drawings, if necessary, to coordinate work by more than one contractor executing works on adjacent or related sites and with contractors or persons employed directly by the Employer. Obtain from other contractors and exchange with them the up-to-date technical data necessary for the production of Coordination Drawings.
• Coordinate sequencing and scheduling of the Works: The Contractor shall attend the meetings (Combined Contractors’ Meetings), arranged as and when required by the Engineer, with other contractors for sequencing and coordinating the Works.
• Provide construction photography.
• Provide quality-assurance and quality-control services specified in Section 014000 "Quality Requirements".
• Coordinate sequence of activities to accommodate tests and inspections, and coordinate schedule of tests and inspections.
• Provide information necessary to adjust, move, or relocate existing utility structures affected by construction.
• Locate existing permanent benchmarks, control points, and similar reference points, and establish permanent benchmarks on Site.
• Provide field surveys of in-progress construction and site work.
• Provide progress cleaning of common areas and coordinate progress cleaning of areas or pieces of equipment where more than one contractor has worked.
• Coordinate cutting and patching.
• Coordinate protection of the Works.
• Coordinate fire stopping.
• Coordinate completion of interrelated punch list items
• Coordinate preparation and submittal of Record Documents.
• Coordinate preparation and submittal of operation and maintenance manuals.
• Submit record documents if installations by more than one contractor are indicated on the same contract drawing or shop drawing.
• Collect record Specification Sections from contractors, collate Sections into numeric order, and submit complete set.
• Coordinate preparation of operation and maintenance manuals if information from more than one contractor is to be integrated with information from other contractors to form one combined record.
• Schedule and sequence mechanical and electrical activities.
• Coordinate sharing access to workspaces by mechanical and electrical contractors.
• Coordinate integration of mechanical and electrical work into limited spaces.
• Coordinate protection of mechanical and electrical contractors' work.
• Coordinate cutting and patching for mechanical and electrical work.
• Prepare mechanical and electrical coordination drawings.
• Coordinate tests and inspections for mechanical and electrical work.
• Coordinate mechanical and electrical temporary services and facilities.
• Supervise & Coordinate the Installation Staff, EHS Officer, QA/QC Engineer, Interface Controller (CAD/Revit Draftsman), and Planner for site execution and project documentation works under management of Program Manager.

ESSENTIAL DUTIES AND RESPONSIBILITES:

• To be knowledgeable in detail about the contract technical requirements and provide direction to the site team that will result in a technical solution that meets the eventual user needs and is compliant with the contract requirements.
• Coordinate Design Reviews, Inspection and Test Plan, Close-out documentation and others that are contractually specified.
• Review technical and site execution sections of the contract and coordinate the site execution and installation completion accordingly.
• Verify the Scope of Supply is in-line with Contract Specs, and Config-guides.
• Attend Technical meetings and do necessary coordination with Customer.
• Coordinate Integration, and Interface Control Documents, Network Design, Raise Site Clarification Requests when necessary.
• Coordinate all documentation and interface works as required by the contract and program.
• Participates in internal program reviews and reports project status to program manager as appropriate.
• Provide input for Change orders and Letters when requested by Program Manager
• Coordinate all site activities (including but not limited to delivery, offloading and storage, installation, testing, and completion) according to contract requirements, local country requirements and Leidos policies and procedures.
• Follow up with Program Manager regarding machine shipments (Program Manager leads the shipments)
• Lead/Coordinate Accessories, Spare Parts, Faulty Part Replacement and Return (RMA) Shipments
• Support Delivery, Transport, and Storage coordination and oversee all phases of Installation for according to Project Schedule and project requirements.
• Review Daily/Weekly/Monthly Reports to support Program Manager
• Report any execution risks on project instantly to Program Manager
• The duties and responsibilities may change from time to time as advised by Program Manager
• Supervises staff and conducts personnel administration
• Follows a project schedule and communicates with internal and external customers to set expectations, assign duties, sets deadlines, request schedule revisions as necessary and follow up with stakeholders
• Communicate with stakeholders including leading team meetings, providing regular status reports and delivering required technical reports, conducting site reviews, preparing statements of work, utilizing documentation control system and configuration management system to release site documentation required by contract
• Work in a team, matrixed and remote environment to bring teams together to achieve objectives.
• Continually build relationships with internal stakeholders to achieve the successful completion of projects.
• Build relationships and communicate across the organization to utilize all cross functional department expertise
• Always follow and promote Group and Company policies and procedures. 
• Ensure all Company equipment and personal PPE properly used
• Fully Understand and always adhere to the Company’s Equality Policy at all times.
• All employees must conduct themselves in accordance with our Corporate Company Values and Business Ethics at all times
• Full site presence required, prepared to travel to site as required by project, minimal travel might be necessary.

Requirements:

• Working knowledge for Project Coordination and Documentation
• Strong documentation and process discipline with close attention to details
• 5 Years Experience in Security Screening Equipment and Explosive Detections Systems
• Excellent interpersonal skills and strong leadership skills, with the ability to delegate & motivate
• Team focused & positive
• Proven ability to apply supervision and coordination and substantive technical expertise
• Proven experience of successful site implementation and program completion
• Previous experience in a similar working environment, i.e. Airports, Electromechanical installations
• Demonstrable experience of successfully influencing stakeholders regarding site execution and problem resolution
• Ability to write reports, business correspondence and to effectively present information to stakeholders
• Proven experience of team management of min. 6 personnel
• Bachelors Degree in Engineering, or equivalent
• Excellent on MS Office, MS Project, Acrobat Pro, and MS Outlook
• Residence in Gulf Region and willingness to relocate to UAE if necessary
• Valid UAE or International driving license
• Checkable work history for airport passes (security vetting may be required)

Desirable:

• Expert Knowledge of Autocad, Revit, BIM
• Expert knowledge of Primavera
• Proficient in the use of Costpoint
• PMP and Finance knowledge is a plus
• Native Arabic speaker
• Understanding of key business metrics, key drivers, business vision, and airport installation processes and challenges as applicable
• Wide ranging technical background
• Previous experience in the following areas: 
  • Airport X-Ray imaging systems
  • Airport Conveyor systems
  • Airport operations
  • Electrical installations
  • Mechanical installations
  • Civil works
• H&S qualifications
• QEHS requirements for ISO9001 / ISO14001 / OSHSAS 18001

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.