Black & Grey HR is actively recruiting for a prominent landscaping company based in Abu Dhabi, UAE. Our client is seeking seeking a diligent Project Administrator to facilitate seamless coordination with project support and document control teams. Reporting directly to the Operation Manager, this role plays a pivotal part in ensuring the timely, precise, and safe execution of all assigned activities.
Responsibilities:
- Coordinate with project support and document control teams to ensure smooth project operations.
- Handle project documentation and administrative tasks efficiently.
- Provide direct assistance to managers in their daily administrative duties.
- Offer general support for project-related activities.
- Prepare monthly invoices accurately.
- Maintain records of incoming and outgoing correspondence related to projects.
- Facilitate coordination between different departments to compile data for tenders and ensure timely submission.
- Prepare quotations, new contracts, and renewals for Annual Maintenance Contracts (AMCs), and submit them to clients.
- Generate purchase orders and liaise with suppliers for coordination and delivery.
- Follow up on purchase orders and obtain necessary approvals and signatures.
- Coordinate with procurement and logistics teams for material delivery.
- Collaborate with the accounts department for monthly invoice processing.
- Generate sales orders and submit them to the finance team for invoicing.
- Organize and file acknowledged invoices for accounting reference.
- Manage document filing, including materials requisitions, local purchase orders, delivery notes, and quotations, both electronically and physically.
- Input material requisitions and local purchase orders into Microsoft Excel to maintain accurate records.
- Ensure a healthy and safe working environment in compliance with company policies and regulations.
- Bachelor’s degree or diploma in a related field.
- Minimum of 4 years of experience in the relevant field.
- Proficient in presentation, coordination, and communication skills.
- Immediately available candidates will be given preference
🎉 Hey there, welcome to Black & Grey HR! We're not your ordinary talent acquisition company. Our mission is to redefine the recruitment experience and build great employer brands with a humanized, yet progressive approach. 🌟 We understand that the world is rapidly changing, and technological advancements like 📱 mobile internet, 📲 social media, 🤖 automation, and 🧠 artificial intelligence are reshaping the way we live and work. But fear not! Our unique recruitment and selection process takes into account these changes and redefines the way you look at ‘experience’ in the recruitment process. 🤝 With our approach, we increase the probability of hiring great candidates and building strong employer brands, regardless of the challenges. 🚀 We're proud to have worked with 🏢 Fortune 500's, 🏭 leading local organizations, and 🏢 small to medium-sized enterprises in the Middle East. Our diverse client portfolio is a testament to our ability to provide effective solutions to any business, regardless of size or industry. 💪 At Black & Grey HR, we believe that most human resource issues are not black and white. People have different variables and aspirations at every stage of their career. That's why we invest time and effort to truly understand our candidates and clients. We use insights, intellect, and a lot of compassion to effectively manage the grey areas of human interaction and deliver the right solutions. ❤️ Partner with Black & Grey HR today and experience a recruitment process like no other. 🎉
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