Project Administrator

Title:

Job Title: Project Administrator

Company: KBR

Project: BP_ROO EPCM

Location: Abu Dhabi

About Company

KBR is a global provider of differentiated professional services and technologies across the asset and program life cycle within the Government Services and Hydrocarbons sectors. KBR employs approximately 34,000 people worldwide (including our joint ventures), with customers in more than 80 countries, and operations in 40 countries.

Job Purpose

The Project Administrator will provide essential administrative and office support to facilitate the smooth operation of the BP_ROO_EPCM project. This role focuses on maintaining efficient communication, managing documents, and coordinating various project functions, ensuring confidentiality and compliance.

Job Responsibilities

• Perform a variety of administrative and office support activities to ensure the effective functioning of the project team.
• Manage and maintain project documentation, including filing, photocopying, scanning, and word processing tasks.
• Field telephone calls, receive and direct visitors, and manage calendar appointments for the COMPANY Representative and Project Director.
• Coordinate domestic and international travel arrangements, including visa applications and accommodation for project personnel.
• Organize and schedule meetings, ensuring the availability of appropriate resources and communication of necessary information.
• Handle sensitive and private information with the utmost confidentiality and professionalism.
• Assist in the upkeep of project management software and databases, ensuring data accuracy and access for authorized personnel.

Functional Responsibilities

• Serve as a point of contact for project-related inquiries, facilitating communication between stakeholders and the project team.
• Support the project control team with administrative tasks, including the preparation and distribution of reports and meeting minutes.
• Maintain a systematic filing system to ensure easy access to project documentation.
• Assist with onboarding new personnel and managing office supplies and equipment.

Technical Skills

• Proficiency in MS Office software packages (Word, Excel, PowerPoint, Outlook) and project management tools.
• Basic understanding of project management principles and project control processes, particularly in the context of FEED design onshore projects.
• Familiarity with office management procedures and practices.

Soft Skills

• Excellent verbal and written communication skills, enabling effective interaction with various stakeholders.
• Strong organizational and time management skills, with the ability to manage multiple tasks efficiently.
• Attention to detail and accuracy in administrative tasks.
• Ability to work independently and as part of a team, demonstrating flexibility in a dynamic work environment.

Experience

• Minimum of 5 years of experience in a project administration role, preferably within the engineering or construction industry with a focus on project control.
• Proven track record of maintaining confidentiality and handling sensitive information.
• Experience coordinating domestic and international travel and visa arrangements for personnel.

Education Qualification

Mandatory: Educated to Diploma level with professional qualifications and accreditations relevant to the role.

Work Environment

This position is based in Abu Dhabi, within a collaborative and dynamic team environment focused on efficient project execution.