Procurement Business Partner JOB

ob Title: Procurement Business Partner

Sector: Support Services

Department: Supply Management   

Section: Business Partner Section

Direct Manager: Procurement Business Partner Unit Head

Role purpose:

Effectively collaborate with internal business stakeholders and cross-functional teams to understand business sourcing requirements and needs aiming to provide commercial input, guidance and support at the outset of all sourcing discussions. Translate stakeholder requirements into sourcing strategy ensuring that all procurement activities are in-line with defined objectives

Key responsibilities:

Sourcing Strategies

• Lead the development and implementation of sourcing strategies  and procurement plans to meet business needs and enhance stakeholder engagement.
• Translate business requirements into actionable procurement strategies ensuring that all sourcing activities contribute to the overall business needs and align with the defined strategies.
• Conduct market research and benchmarks to identify latest procurement trends aiming to implement best practices within the business specific category to support the continuous improvement of sourcing and procurement decisions.

Relationship Management

• Closely work with the business and various departments to develop the best procurement approach and ensure that all the procurement activities align with the overall defined strategies.
• Ensure partnering with business units and sectors to develop suitable sourcing strategies for their procurement requirements that comply with the defined policies.
• Collaborate with internal stakeholders to understand their procurement requirements and provide guidance on the practices including but not limited to; contract drafting, expected cost savings, negotiation planning, contract strategies, execution plans, and others
• Develop and maintain strong relationships with key suppliers to identify opportunities for continuous improvement, innovation and cost savings.
• Actively promote internal and external cross functional work practices to support and continuously improve the businesses’ effectiveness.

Data Analysis and Reportings

• Identify, highlight, and manage potential risks in procurement process including supply chain disruptions or financial risks.
• Continuously collect and analyze procurement data to identify trends, opportunities and areas for improvement.
• Provide data analysis and identify opportunities across a broad range of Procurement value drivers.

Shared Activity

• Ensure effective cascading of the functional strategy into section business plans to ensure vertical alignment and horizontal integration with other interfacing sectional strategies.
• Lead the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices considering global standards, productivity improvement, and cost reduction.
• Carry out any other duties and responsibilities related to the role at the request of the direct manager.
• Manage and ensure effective implementation of functional policies, procedures, and controls covering all areas of assigned section activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
• Demonstrate compliance to the organization’s values and ethics at all times to support the establishment of a value-driven culture within the organization
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices considering global standards, productivity improvement, and cost reduction.
• Take an active role in the EHS initiative.
• Adhere to the DCT Occupational Safety and Health policy, regulations, and laws, and provide help to the Corporate EHS in executing the OSHMS.
• Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately to the concerned person and participate in the investigation of OSH incidents, as required.

Communication and Business Relationships

Internal : DCT Relevant Sectors / Departments

External:

• Vendors & suppliers  
• Other relevant government departments in Emirate of Abu Dhabi 

Qualifications

• Bachelor’s (Master’s degree preferred) in Procurement Management, Supply Chain Management or equivalent
• MCIPS, Professional certification in purchasing, procurement, supply chain or others is preferred.

Experience

• 5-7 years of proven experience in procurement, supply chain management, or/and sourcing.
• Deep understanding of procurement processes with strong business acumen to drive value, optimize costs, and foster productive relationships with suppliers.

Skills

• Full professional English proficiency both in speaking and writing.
• Skilled in MS Office (PowerPoint, Word and Excel).
• Strong negotiation and contract management skills.
• Knowledge of procurement software is highly preferred.
• Strong problem-solving and analytical skills and the ability to identify and resolve complex technical challenges.
• Strong communication and interpersonal skills to collaborate effectively with stakeholders/vendors and cross-functional team members.
• Self-motivated with a proven ability to complete work in a timely manner.
• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software.
• Excellent written and verbal communication skill - including appropriate stakeholder alignment.