Personal Executive Assistant

Our client, a newly established fee development company based in Dubai, is seeking a dedicated and highly professional Personal Executive Assistant to the Company founder. This role offers a unique opportunity to work closely with the founder in a fast-paced, entrepreneurial environment, providing comprehensive administrative and operational support to ensure the efficient functioning of the executive office.

The Personal Assistant to the founder will act as a trusted partner, managing the founder’s schedule, correspondence, and travel while also assisting with marketing tasks, stakeholder communications, and special projects. The ideal candidate will be proactive, highly organized, and capable of managing multiple priorities with discretion and professionalism.

Key Responsibilities:

• Executive Support and business assistant tasks: manage and maintain the founder’s calendar, scheduling meetings, appointments, and travel arrangements; handle all correspondence on behalf of the founder, ensuring timely responses and follow-ups; draft, review, and edit communications, presentations, and reports for the founder.
  
• Meeting and Event Coordination: organize and coordinate meetings, including preparing agendas, taking minutes, and tracking action items; assist in planning and executing company events and networking engagements.
  
• Support on Social media management, content creation through mobile phone, PR – related communication.
  
• Travel Management: arrange complex travel itineraries, including flights, accommodations, and local transportation; ensure seamless travel experiences by managing all logistics and contingencies.
  
• Stakeholder Liaison: serve as the first point of contact for the founder, maintaining strong relationships with internal and external stakeholders; coordinate with clients, partners, and team members to facilitate smooth communication and collaboration.
  
• Administrative Management: oversee the organization and maintenance of the founder’s files, records, and documentation; manage expenses and prepare monthly reports for reimbursement and budgeting purposes.
  

• Education: Bachelor’s degree in business administration, Communications, or a related field.
  
• Experience: 5+ years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting C-suite executives; experience in the real estate, development, or start-up sectors is an advantage.
  
• Exceptional organizational and time-management skills with acute attention to detail.
  
• Strong verbal and written communication skills, including the ability to draft professional correspondence.
  
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
  
• High level of discretion and professionalism in handling confidential information.
  
• Ability to multitask, prioritize, and adapt in a fast-paced environment.
  

• A strategic role with direct exposure to the founder and high-level decision-making processes.
  
• An opportunity to contribute to the growth of an innovative real estate development company.
  
• Competitive compensation and benefits package.