Personal Assistant to the Founder Executive Chairman [Real Estate] Dubai

Key Responsibilities:

1. Calendar and Schedule Management
   

   
   
   • Organize and manage the Executive Chairman’s personal calendar, coordinating appointments, family commitments, and social engagements.
     
   • Oversee travel arrangements for personal trips, ensuring seamless logistics.
     
   • Book all flights for business and personal travel for the Chairman and his family.
     

2. Communication Management
   

   
   
   • Serve as the primary point of contact for all personal communications, managing calls, emails, and messages, prioritizing important matters.
     
   • Ensure timely communication with the Chairman’s family, friends, and personal contacts.
     

3. Event Coordination
   

   
   
   • Plan and coordinate personal events such as family gatherings, celebrations, and social functions.
     
   • Manage event logistics including guest lists, catering, and RSVP follow-up for events hosted by the Chairman and his family.
     

4. Household Management
   

   
   
   • Oversee daily operations at the Executive Chairman's residence, liaising with household staff for maintenance and operational needs.
     
   • Ensure the residence is well-maintained, with necessary supplies stocked and organized.
     

5. Financial Management
   

   
   
   • Assist with personal financial matters by managing bills, receipts, and expenses, ensuring timely payments and record-keeping.
     
   • Coordinate with financial advisors or accountants as needed for personal financial tasks.
     

6. Errands and Personal Tasks
   

   
   
   • Run personal errands such as shopping, picking up items, and scheduling personal appointments (e.g., medical, car maintenance).
     
   • Provide support for any personal projects or initiatives the Chairman may undertake.
     

7. Health and Wellness Management
   

   
   
   • Schedule and manage health-related appointments, including medical check-ups and fitness activities.
     
   • Encourage and monitor the Chairman’s overall well-being, ensuring a balanced lifestyle alongside professional duties.
     

8. Confidentiality and Discretion
   

   
   
   • Maintain the highest level of confidentiality and discretion in handling personal matters, ensuring privacy for the Chairman and his family.
     
   • Safeguard sensitive information and communicate it securely and appropriately.
     

Qualifications:

• Experience: Proven experience in a personal assistant role supporting high-level executives, ideally in a corporate or private setting.
  
• Education: Bachelor’s degree or equivalent experience in Business Administration, Management, or a related field preferred.
  
• Skills:
  • Strong organizational and multitasking skills.
    
  • Excellent verbal and written communication abilities.
    
  • Proficiency in office software and digital tools for scheduling and communication.
    
• Attributes:
  • High professionalism, discretion, and reliability.
    
  • Proactive, resourceful, and able to anticipate the Chairman’s needs.
    
  • Strong interpersonal skills for effective communication with various stakeholders.
    

Working Conditions:

• The position may require flexible hours based on the Chairman’s schedule, including evenings and weekends.
  
• Occasional travel may be required for personal events or engagements.