Personal Assistant
Job Description
We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.
As a Personal Assistant you are responsible to provide a full range of administrative support activities for the General Manager / Resident Manager on a timely basis, thriving for the highest possible standards at all times while working in close cooperation with the Department Heads and their secretaries, whereby your role will include key responsibilities such as:
• Manage the General Manager’s schedule and maintain total confidentiality with regards to all matters pertaining to the executive office (regarding employee, business and guest information)
• Liaise with the Corporate Office for various administrative issues and on going projects being handled by the General Manager
• Responsible for typing all correspondence relating to the executive office according to the General Manager’s instructions
• Prioritize and perform accordingly to ensure that the General Manager’s requirements and urgent correspondence is handled with speed and efficiency
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Maintain a systematic and organized filing system and regularly check, update and reorganize cabinets when required
• Attend meetings, record, write and distribute the minutes and follow up on action items
• Handle and investigate guest complaints by coordinating with departments concerned
Skills
Education, Qualifications & Experiences You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.
Knowledge & Competencies
The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies:
Understanding Hotel Operations
Teamwork
Planning for Business
Supervising People
Understanding Differences
Supervising Operations
Customer Focus
Adaptability
Effective Communication
Drive for Results
Job Location Abu Dhabi, UAE Years of Experience Min: 2 Max: 3 Residence Location United Arab Emirates With a prime location in Abu Dhabi’s thriving Al Danah district, Al Maha Arjaan by Rotana is a deluxe hotel apartment property that suits guests looking for luxury accommodation option at the heart of the action. With panoramic views of the fast-developing city skyline and the Corniche park, shopping malls, mosques and medical facilities all within walking distance, it is a convenient an... d desirable place to call home when visiting the UAE capital, plus Abu Dhabi International Airport is just 30 minutes away. Representing a haven of calm and tranquillity in a vibrant location, this urban residence is ideal for short- and long-stay guests who value comfort, space and life’s little luxuries. All 288 rooms and suites are well-designed to suit your busy lifestyle, with work zones, high-quality modern furnishings and in our suites, fully-equipped kitchenettes. For your convenience, private parking is available at the property. Take advantage of our 2 casual dining options that suit your schedule, the hip and laid-back Café 302, located in the lobby, is the place to meet friends or colleagues and drink the best coffee in town, enjoy a light meal or purchase premium retail items. If you are heading to the pool on the rooftop, you can sip a refreshing mocktail at Aquarius Pool Café, or if you prefer to dine in the privacy of your room, our 24-hour in-room dining service is just a phone call away. Al Maha Arjaan can also host private events in its multi-purpose banqueting rooms and elegant boardrooms. From an early-morning swim or workout to a relaxing massage, the Bodylines Fitness and Wellness Club takes care of your physical and mental wellbeing and has panoramic Abu Dhabi views to inspire you. Reach your fitness goals at our fully-equipped gym, while our steam and treatment rooms are the place to unwind or rejuvenate. The recreation centre also boasts a uniquely-designed rooftop pool and an outdoor Jacuzzi.
