Certification/Approval, Audit and Continued Oversight
Assist in the preparation and monitoring of the annual section’s oversight program to enable Inspectors to be accomplishing the audits as planned.
Assist in the preparation of the annual section’s risk assessment associated to inspections and audits as part of the oversight program.
Assist Air Carrier Inspectors in the preparation of audit findings as well as notification of audit findings through the Q-pulse system.
Check and monitor that entries in the Q-pulse system associated to inspections, audits and manuals are correct and time limits observed.
Assist Air Carrier Inspectors in the evaluation of operations manual.
Record ATO applications for issuance, renewal or extension/addition of approvals and authorization.
Record TRE/TRI/SFE/SFI conducted by the Flight Operations inspector.
Updating Senior Examiner/TRE/TRI/SFE/SFI list Coordinate with
Finance Department regarding fee collection for issuance, renewal and extension of instructors and examiners and Air/Private Operators Certificate application in accordance with GCAA procedures to ensure payment is completed.
Monitor and control AOC/POC/ATO database to ensure efficient records and easy retrieval.
Act as an active member of IT projects relating E-Services, Q-pulse, and E-Achieving to provide accurate and actual inputs to the project team.
Supervising/Mentoring/Training
Train and mentor new Admin. Assistants to assist in their development and maintain competence.
Internal Surveillance & Audits
Implement corrective actions raised against the department during internal surveillance program to ascertain alignment of Safety Affairs standards in line with international standards and continuous improvements.
Support the administration of all auditing activities by external entities of Safety Affairs including ICAO, and IMS to ensure smooth and productive audit.
Document Management
Maintain a comprehensive record of relevant certification, reports, recommendations, general documents, and relevant files to ensure an accurate record and evidence base.
Receive, classify, consolidate and/or summarise documents and information, maintaining records of documents processed according to standard procedures to facilitate their use by Management/Inspectors.
Organise and maintain the Section filing system to ensure compliance with GCAA record management procedures (archiving activities).
Investigate and research files and documents in order to establish or clarify facts required to progress queries raised internally or externally.
Maintain and organise the retention of approved manuals and other related documents for regulatory reference.
Reporting
Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.
Health, Safety and Environment within GCAA
Ensure compliance with all relevant health, safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude as per IMS available standards.
Other Tasks/ Accountability
Perform additional tasks relevant to the role / area of expertise as requested by the management to be able to achieve the objectives/commitments.
