Office Fit-Out and Move Coordinator (6-month contract)

Responsibilities

Office Relocation & Fit-Out

• Coordinate and oversee all aspects of the office move, including layout planning, fit-out progress, and setup.
• Act as the primary point of contact between contractors, vendors, and internal stakeholders to ensure timelines are met.
• Work closely with building management (e.g., Emaar) for necessary approvals, permits, and compliance requirements.
• Ensure IT and facilities infrastructure (e.g., workstations, meeting rooms, internet, printers) are set up and operational before move-in.
• Manage the budget, vendor contracts, and cost negotiations to optimize expenses.

Facilities & Vendor Management

• Identify and onboard key vendors for office setup, including furniture, cleaning, and maintenance services.
• Ensure health and safety regulations, as well as local municipality requirements, are met during the fit-out process.
• Oversee deliveries, installations, and snagging lists to address any post-move issues efficiently.
• Maintain organized records of invoices, contracts, and vendor agreements.

Office Setup & Operational Readiness

• Ensure all office supplies, groceries, and essential services are in place before the move.
• Develop a standard operating procedure (SOP) for office maintenance and facilities management.
• Address any last-minute operational challenges to guarantee a seamless move-in experience.

Requirements:

• Strong project management and organizational skills to handle multiple stakeholders and tasks.
• Excellent vendor management and negotiation skills.
• Proficiency in MS Office (Excel, PowerPoint, Outlook) for reporting and documentation.
• Ability to work independently with minimal supervision and solve problems proactively.
• Strong written and verbal English communication skills.
• Highly detail-oriented and deadline-driven.

This is a 6-month contract role based in Dubai, ideal for someone who enjoys project-based work and has experience in office transitions.