Office Administrator

Job Summary:

We are seeking a professional, friendly, and organized Receptionist/Administrative Officer to be the first point of contact for our office. This role is responsible for managing front desk operations, providing administrative support to various departments, and ensuring the smooth day-to-day functioning of the office. The ideal candidate is a proactive individual with excellent communication skills, a keen attention to detail, and the ability to multitask in a fast-paced environment.

About the job

CXM Group was established in 2015 primarily as an institutional liquidity provider. CXM is a highly regulated and fast-growing global Fintech group with multiple regulatory licenses, including FCA and Mauritius, spanning global presence with 20+ offices in London, New York, Dubai and Southeast Asia with a 250+ multinational team.

Key Responsibilities:

• Reception Duties:
• Greet and welcome visitors in a warm and professional manner.
• Answer, screen, and direct incoming phone calls, taking messages as necessary.
• Manage visitor sign-in procedures, and ensure security protocols are followed.
• Address inquiries from clients, vendors, and guests, or refer them to the appropriate department.
• Administrative Support:
• Provide general administrative support to departments, including data entry, filing, photocopying, and scanning.
• Prepare and process documents, reports, and presentations as required.
• Maintain office supplies inventory and place orders as needed.
• Assist with scheduling appointments, meetings, and conference rooms.
• Support travel arrangements and accommodations for staff when required.
• Office Management:
• Ensure the reception area, meeting rooms, and common areas are clean and organized.
• Coordinate maintenance and repair of office equipment, including printers, copiers, and phones.
• Assist with the onboarding of new employees by organizing necessary paperwork and providing orientation materials.
• Handle incoming and outgoing mail, packages, and courier services.
• Record Keeping and Reporting:
• Maintain and update contact lists and other relevant databases.
• Compile data for routine reports and assist in preparing summaries for management.
• Ensure confidential information is handled with care and comply with office data security policies.
• Event Coordination:
• Assist in organizing company events, meetings, and other social gatherings.
• Help with preparations, logistics, and coordination of catering, guest lists, and other requirements.

Working Conditions:

• This position is full-time, Monday to Friday, with standard office hours.
• Occasionally, flexibility in working hours may be required to accommodate events or other business needs.

Benefits:

• Competitive salary and benefits package
• Opportunities for professional development and growth

Job Type: Full-time

Pay: AED6,000.00 - AED8,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Administration: 1 year (Required)

Language:

• English (Required)
• Arabic (Required)

Location:

• Dubai (Required)