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دوام كامل · الحد الأدنى 2 سنوات من الخبرة
10-49 موظف · العقارات

حمّل تطبيق بيت.كوم

حمّل تطبيق بيت.كوم لإدارة مراسلاتك الفورية مع خبير التوظيف
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الوصف الوظيفي

A Real Estate Office Administrator plays a crucial role in ensuring the smooth operation of a real estate office. This position involves a blend of administrative support, customer service, and organizational tasks. Here's a breakdown of the typical responsibilities, qualifications, and skills required for the role:

Responsibilities

Administrative Support

  • Handle day-to-day office tasks such as managing schedules, organizing meetings, and coordinating appointments.
  • Maintain and update office records, databases, and filing systems.
  • Prepare and manage correspondence, including emails, letters, and reports.

Customer Service

  • Greet clients and visitors, ensuring a professional and welcoming environment.
  • Answer phone calls and respond to inquiries in a timely manner.
  • Assist clients with information about properties, appointments, and other real estate services.

Document Management

  • Prepare and process real estate documents, contracts, and agreements.
  • Ensure that all documentation complies with legal and regulatory requirements.
  • Maintain confidentiality and security of sensitive information.

Office Management

  • Oversee office supplies and inventory, placing orders as needed.
  • Coordinate with vendors and service providers for office maintenance and repairs.
  • Ensure the office is organized, clean, and properly equipped.

Support for Real Estate Agents

  • Assist real estate agents with administrative tasks such as scheduling property viewings and preparing marketing materials.
  • Track and manage client interactions and transactions.

Financial Duties

  • Handle basic bookkeeping tasks, such as invoicing, expense tracking, and managing petty cash.
  • Assist with payroll processing and financial reporting if required.


Skills

MUST HAVE


Experience in DLD standards and procedures


Qualifications

  • Education: A high school diploma or equivalent is typically required. A degree or diploma in business administration, real estate, or a related field can be advantageous.
  • Experience: Previous experience in office administration, particularly in real estate, is highly valued. Familiarity with Dubai’s real estate market and regulatory environment is beneficial.
  • Knowledge: Understanding of real estate processes and terminology, as well as local regulations and market trends in Dubai.


Skills

  • Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain an orderly office.
  • Communication Skills: Strong verbal and written communication skills for interacting with clients, vendors, and team members.
  • Attention to Detail: Accuracy in handling documents, data entry, and managing financial transactions.
  • Technical Skills: Proficiency with office software (e.g., MS Office Suite), real estate management software, and general IT troubleshooting.
  • Customer Service: Strong interpersonal skills and a professional demeanor when dealing with clients and visitors.


المرشح المفضل

عدد سنوات الخبرة
الحد الأدنى: 2

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