MEA Medical Operations Executive - UAEN

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.
Allergan Aesthetics | An AbbVie Company

To comply with Emiratization regulations, this position is exclusively open to Emarati nationals Only. 

JOB SUMMARY:

Provide high quality administrative, planning and process support to the MEA medical affairs team including Regional Medical Director and affiliate medical teams in the region

Key duties & Responsibilities

Administrative Support

• Coordinate and implement the logistics for all HCP and Advisory Boards engagement activities, including arrangements relating to: travel, meeting venues (physical & virtual), room hire, catering, AV requirements etc.
• Engage with regulatory and compliance team members to support the effective management and execution of all required documentation, validation & verifications for HCP contracting and tracking.
• Support senior leaders in meeting all reporting and audit obligations.
• Collaborate with other business functions with a view to supporting continuous operational improvements.
• Support the active collaboration and cooperation within the Medical Affairs team, across business functions and with customers.
• Participate in the timely maintenance of customer data via relevant CRM systems.
• Monthly report collation and follow up

Finance

• Preparation and management of accruals and financial reports

Compliance

• Ensure all documentation relating to HCP and vendor service arrangements are maintained in accordance with the Company Retention Policy

Quality

• Support Allergan Aesthetics Quality Management System and internal auditing processes
• Coordinate trainings on a need basis

General

• Arrange team meetings and support meeting follow-ups.
• Other ad hoc duties such as administrative duties, as requested.

Qualifications

• University degree (Preferably pharmacist)

Skills and Abilities

• Minimum of 1 years’ experience within an office based administrative role.
• Experience within the pharmaceutical industry is highly desirable.
• Good communication skills – verbal and written.
• Demonstrable coordination skills including internal meetings and external customer events and meetings.
• Strong organizational skills, ability to prioritize and self-manage to meet deadlines.
• Continuous improvement mindset
• Well-developed collaboration and teamwork skills
• High level of skills in Microsoft Word, Excel, PowerPoint and Outlook

Key interfaces

MEA Medical Affairs and Commercial teams

MEA Finance, Compliance, Regulatory and Legal

Customers – Advisory Boards members & KOLs

Legal & Compliance

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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