Danone MENA is looking for a talented Marketing Activations Coordinator (Maternity Cover, 7 months - External Hire) for its Specialized Nutrition Business Aptamil in the Middle East and North Africa region to be based in the UAE.
This role is designed to:
1. Scouting for Event Locations:
• Identify and evaluate potential venues for events.
• Conduct site visits and assess suitability based on event requirements.
2. Vendor Creation:
• Manage the process of creating new vendors.
• Ensure all necessary documentation is completed and approved.
3. Agencies Bidding:
• Manage the bidding process for selecting agencies.
• Evaluate proposals and negotiate prices to ensure best value.
4. Purchase Order (PO) Creation:
• Prepare and process purchase orders for event-related services and supplies.
• Ensure compliance with company policies and procedures.
5. Flight Reservations:
• Coordinate travel arrangements for event participants.
• Book flights and manage travel itineraries with relevant agencies.
6. Visa Securing:
• Assist with visa applications and ensure timely processing.
• Liaise with relevant agencies to resolve any issues.
7. Final Invoices Submission:
• Collect and review final invoices from vendors and service providers.
• Ensure accuracy and completeness before submission for payment.
8. Documentation and Reporting:
• Maintain comprehensive records of all event-related activities.
• Prepare and submit detailed reports on event outcomes and expenditures.
To be successful in the role, you should ideally have:
Education
• Bachelor degree in business administration or equivalent
Experience / Knowledge Required
• 0 to 3 years of relevant experience in a similar role
• Proficient in Arabic and English
• Based in Dubai
Skills
• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office Suite, Propuyer, SAS and Internal systems.
• Attention to detail and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
HOPE (Danone behaviours)
• Humanism
• Openness
• Proximity
• Enthusiasm