A multinational automotive spare parts company is recruiting a Logistics Coordinator to perform the below responsibilities.
Job Responsibilities
Coordinate with the Sales department regarding LC opening and request of amendments if there is any.
Monitor of shipping schedule from each factory and LC follow sheet furnished by the sales department
Examine, check and verify LC conditions for compliance.
Prepares Shipping Instructions with CO instructions (if required by the customer) and sends them to factories along with an LC copy.
Coordination with Advising Banks on Arrival, Confirmation of LC, update LC follow and monitoring receipt of original LC.
Coordination with the Accounts department for payments to Shipping Co., Embassies, Chamber of Commerce, etc.
Coordination with respective factories for document copies needed for the preparation of LC documents for negotiation.
Coordination with Shipping Companies regarding confirmation and BL issuance and shipping certificates (if required on LC) in Dubai.
Send shipment advice to customers. Shipment summary for a customer with multiple shipments/ Invoices is required for their advance reconciliation.
Processing of documents needed for LC negotiation by the LC terms and conditions such as invoice, packing list, CO, and legalization of documents.
Upon completion of LC requirements, negotiation of documents to the banks. Update negotiation record and monitor bank dispatch, and receipt of proceeds through discounting for usance LC or sight payment.
Registration of Sales to the JUST system.
Submission of sales evidence set (company Invoice, factory invoice, and BL copy) to the Accounts Department for recording and posting.
Assist each distributor with clearing and any other documentation requirements.
Any other admin errand or task as assigned by the superior.
Qualifications and Skills:
With a relevant graduate or bachelor’s degree
1-3 years experience in Logistics coordination (preferably with a Letter of Credits knowledge/experience)
Experience in a tyre or automotive industry is an advantage
Proficient in MS Office skills (especially in excel) and database software
Excellent communication and interpersonal skills (verbal & written)
Strong organizational and coordination skills with the ability to work in a multi-cultural environment
Positive attitude, self-motivated and other preferred traits (e.g., attention to detail, deadline-driven, time management, flexible, adaptable, calm demeanour, confident in carrying out tasks, quick learner etc.)
