Legal Assistant (09/12/2024) 

We are looking for a Legal Assistant for one of our clients with the following details:  

Start Date: ASAP

Duration of Assignment: 6 months - extendable based on project requirement - Contract Hire

Location:  Onshore, Dubai UAE

Qualifications & Experience Required:

Executive Assistance Experience.

• 3 years relevant professional experience in corporate or law firms
• Paralegal Certification or relevant Legal Education
• A perfect command of English and Arabic. French will be a strong plus.
• Computer literate. The Job Holder shall be proficient with the use of software tools (Word, Excel, PowerPoint, Power BI).
• Excellent organization to prioritize workload and effective project management to achieve objectives timely.
• Displays passion, energy, drive, agility, and resilience under challenging circumstances.
• Strong interpersonal, and verbal and written communication skills.
• Strict about professional discretion and confidentiality.
• Ability to interface well and influence effectively at all levels including internally and externally with all types of stakeholders including Executive Management.
• Ability to support change process and to improve effectiveness of the business operations.
• Have an interest for the Middle East Region cultures, traditions and way of life.

Main tasks are:

Administrative tasks:

• Executive Assistant to Legal & Contract/Compliance Department of Thales Middle East.
• Organizing logistics for Legal & Contract/Compliance Department events (trainings, seminars, bookings, travel…).
• Follow-up on training campaigns.
• Department email / Communications.
• Manage Legal & Contract/Compliance Department monthly meetings, follow-up, agenda, action plan.
• Manage list of stamps and distribution.

Paralegal tasks:

• Review of non-complex legal documents / comparison, quick translation.
• Manage LexisNexis legal research portal (bi-weekly emails)
• Legal research, presentation, comparative analysis, and follow up on regulatory updates in the Middle East to be used as reference for the Legal & Contracts team:
• Procurement laws.
• Data protection laws.
• Company laws.
• Legal updates in Middle East countries.
• Support to Procurement in the registration of law firms.
• Follow up invoicing related to Legal Services.
• Follow of recurring topics with law firms.

Archiving & Documentation:

• List of contracts.
• NDAs
• L&C tools (Dashboards, Contrat-tech, TOL, Sphere, JIRA, ADIT, SharePoint, Shared Folder, Optimy, Governis, Confluence…).
• L&C digital library.
• L&C Intranet page.
• Organize L&C documents / storage.

Terms and conditions:

• Residence Visa & Work Permit
• International premium medical and repatriation insurance will be provided to the consultant
• Mobilization and Demobilization tickets
• Single status
• Leaves will be as per UAE labour law

If Interested Kindly apply.