Legal Admin Assistant & Document Controller

Strategic:

• Conserves Legal Director time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; collecting and analyzing information; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.

• Ensuring that the changes made by legal is applied in the final contract before getting it initialized and signed by the head of Department.

• Assisting the Legal counsel for all cases fillings and coordinating with other BU request and assisting for fast and smooth execution of any documents.

• Oversee registration and licensing activities to ensure compliance with regulatory requirements.

• Coordinating with the external Law Firms if needed, including the up to date follow up until the task is completed.

Operational:

• Ensuring the confidentiality of all files and updates.

• Assist in ensuring the compliance of the DOA and corporate governances.

• Maintain the Legal library and keep it updated.

• Maintain all the legal forms and templates.

• Assist in the registration of Company’s Trademarks.

• Processing and tracking Legal invoices, reimbursable expenses; tracking payments with approval from head of the department.

• Perform as a Legal document controller.

• Contract Initial checking and performing track changes by following the standard template and to ensure anyone who requires a Legal review to provide signed Legal forms.

• Coordinating with the business owner with regards to the contract if needed.

• Handling incoming & outgoing documents to the corresponding party.

• Drafting the Memos for any requirement of Management / BOD approval.

• Drafting legal and corporate documentation (e.g. contracts, legal letters, and notices), as and when required

Creating monthly reports

• Tracking of all the company corporate documents for different entities and keep update to date files along with the tracking.

• Maintains office supplies by checking stocks; placing.

• Liaising between the head of legal and the other departments in the company

• Assisting the Legal Director and Legal Counsel for the day to day tasks.