1. Job Details
Job Title: Leadership Submissions Section Head
Department: Executive Affairs Department
Section: Leadership Submissions Section
Direct Manager: Executive Affairs Department Director
2. Role Purpose
To lead and manage the Leadership Submissions Section within the Executive Affairs Department, ensuring that all leadership submissions adhere to the highest standards of content structure and are submitted in a timely manner through ECAS, and collaborating with internal and external stakeholders to support executive decision-making.
3. Key Responsibilities
Content Review and Development
- Act as the center of excellence for leadership submission content structure and design, developing quality standards and reviewing materials to ensure adherence to leadership presentation and storytelling principles.
- Manage ad-hoc requests from leadership, including the creation of presentations, videos, fact sheets, and leaflets, by providing research insights and developing comprehensive reports.
- Review and provide feedback on materials to elevate narrative structure and content, ensuring alignment with established storytelling guidelines and standards.
- Supervise full or partial leadership submission content revamp and transformation to enhance the quality and impact of presentations.
- Provide guidance to stakeholders to ensure leadership submissions are aligned to the set standards and principles.
- Receive requests and relevant information, meticulously reviewing and adjusting content for accuracy and relevance in relation to leadership submissions.
Operational Coordination
- Conduct periodic team follow-ups to track leadership submission requests' status and other operations, including emails from external and internal stakeholders.
- Collect and disseminate relevant information from both internal and external stakeholders to support leadership initiatives.
- Manage leadership submissions through ECAS, ensuring submission deadlines and quality requirements are met.
- Receive requests through email or ECAS, assigning them to the correct teams based on agreed ownership and following up on their progress.
Quality Control and Assurance
- Establish leadership submissions standards, tools, methodologies, and plans, ensuring alignment with the Executive Affairs Department’s direction.
- Develop and implement best practices for content development and leadership submissions.
- Apply quality assurance and editing processes through systematic review and refinement of all leadership submissions
Day-to-day Operations
- Manage the day-to-day operations of Leadership Submissions section providing some guidance in the related area, encouraging teamwork and facilitating related professional work processes in order to achieve high performance standards and ensure that employee activities are performed in timely, efficient, and effective manner.
- Report on a regular basis to Executive Affairs Department Director on the operational activities of Leadership Submissions section, challenges and issues faced, mitigations taken, etc. as required to keep the Line Manager informed and updated on the section’s activities.
Shared Activity
Strategic Contribution
- Ensure effective cascading of the functional strategy into section business plans to ensure vertical alignment and horizontal integration with other interfacing sectional strategies.
People Management
- Manage the effective achievement of assigned objectives through the leadership of the Section by setting of individual objectives, managing performance, developing and motivating staff to maximize performance.
- Lead the talent development initiatives for the assigned section, collaborating with technical/discipline experts and thereby ensure the availability of talent to fit business requirements.
- Act as a role model and drive adherence to organizational values and ethics by employees of the assigned section to foster a value driven culture within the organization.
- Budgeting and Financial Planning
- Manage the preparation and recommend the section budget and monitor financial performance versus the budget while ensuring all sectional activities are conducted in line with the approved guidelines.
Policies, Systems, Processes & Procedures
- Manage and ensure effective implementation of functional policies, procedures and controls covering all areas of assigned section activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
Continuous Improvement
- Lead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
Reporting
- Ensure that all section reports are prepared timely and accurately and meet DCT requirements, policies and quality standards.
EHS
- Adhere to the DCT Occupational Safety and Health policy, regulations, and laws, and provide help to the Corporate EHS in executing the OSHMS.
- Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately to the concerned person and participate in the investigation of OSH incidents, as required.
Communication and Business Relationships
Internal
- DCT Relevant Sectors / Departments
External
- Key Vendors & Suppliers
- Any Other Relevant Party
Qualifications
- Bachelor’s degree (Masters’ preferred) in Business Administration, Communications, Public Relations, International Relations, or a related field.
Experience
- 6-8 years of experience in executive support, content development, strategic communications, or a related field.
Skills
- Language: Full professional English proficiency both in speaking and writing; Arabic desirable.
- Skilled in MS Office (PowerPoint, Word and Excel).
- Proven experience in developing high-quality briefs, presentations, and reports for senior leadership.
- Experience within the government sector or large organizations is highly desirable.
- Prior experience in the cultural or tourism sectors is an advantage.
- Familiarity with content management systems and executive communication platforms.
