HR Officer - Immediate Start

HR OfficerRole Profile

Purpose of Role

The role of the Human Resources Officer covers the various activities of Human Resources in the school. They are the first point of contact for staff during daily school operations to provide a professional organized HR service to all members of staff ensuring their needs are met alongside those of the relevant regulatory bodies. The post holder supports the HR Manager in the wellbeing of all staff in the school.

About the School:

Aspen Heights British School (AHBS) is an ambitious and high achieving British International School on the outskirts of Abu Dhabi. Families choose our school because we focus on 3 core aims:

●Positive relationships and respectful communication are the building blocks of our school.

●Purposeful, engaging and meaningful learning is at the heart of our work.

●We support all children to make remarkable progress by personalizing their learning opportunities.

Staff choose our school because we are committed to staff development, growth and retention. As a growing school we have many opportunities for staff professional development. Aspen colleagues feel a high degree of professional satisfaction as they are empowered to impact on the improvement and development of our school, and as a result staff retention is high.

We are delighted you are considering a position in our supportive, hardworking team.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

HR OfficerKey Responsibilities

• Stay updated with all changing QFE Guidelines from ADEK. Provide assistance to both new joiners and existing staff members, ensuring that, when necessary for their respective positions /additional positions, any required supporting documents that are newly required by ADEK are promptly completed to facilitate the approval/renewal process., to ensure seamless and fully compliant inspection.
• Update the teaching cycle and subject of all the staff as and when required on ADEK Pass.
• Implement timely execution of ADEK Pass renewal processes, completing them at least one week in advance of their expiration dates. Autonomously process the renewal on behalf of the staff members.
• Ensure regular updates to both the QCC and the DOT documentation on Pass, and oversee the timely renewal for those staff assigned to bus assistant roles.
• Maintain the regional background check compliance records to systematically record all employee data. Uphold continuous compliance by promptly updating expired police clearances as required, ensuring that the school consistently adheres to ISP regulatory standards.
• Screen applicants based on directed requisitions through the Jobvite platform, following instructions from the HR manager. Thoroughly review resumes to verify that qualifications and experiences align with ADEK eligibility criteria for approval before shortlisting candidates for managerial approval.
• Maintain a comprehensive log of the expiration dates of all staff members' ILOE insurance, and issue timely reminders for renewal ensuring that the failure of any staff member to renew their insurance does not adversely impact the school's trade license.
• Promptly remove leavers' medical insurance coverage from the group policy and issue the corresponding Certificate of Coverage (COC) without delay.
• Facilitate and support staff members in processing medical insurance claims by coordinating effectively with the claims department.
• Demonstrate a comprehensive understanding of the TOB and assist staff with any inquiries or concerns they may have. Maintain a record of feedback points for discussion during the renewal process.
• Ensure the timely issuance of important letters requested by staff, including but not limited to bank related letters and student finance letters, within 48 hours from the time of the request.
• Be responsible for administration and clerical duties relating to all aspects of work including correspondence, records, databases for the school and across all teams and ensure all details of a task are complete
• Compile soft copies of variety of confidential records
• Provide inter-departmental assistance as requested
• Contribute to whatever school, team or office goal that has been identified
• Assist with organizing school events and manage hospitality for meetings and events/functions throughout the year
• Provide an effective and efficient office support function for all the school sections
• Work towards enhancing the quality and efficiency of support and service
• Establish and maintain effective working relationships with other school staff members and contribute to the general well-being
• Support and provide necessary information to other members of the administrative and support services team

HR Duties

• To support the school in the recruitment and induction of staff
• To support the HR Manager in all HR operational processes
• To ensure legal compliance by monitoring and implementing applicable human resource requirements
• To liaise with various teams to ensure that new joiner apartments items are ready and in place before they join
• To maintain historical human resource records by designing a filing and retrieval system; keeping past and current records
• To keep up to date with best practice and legislation
• To liaise with the PRO to ensure documentation required for governance is in order
• To assist with organizing in house or off-site activities for all staff
• To maintain a visible, professional and high profile within the school
• To maintain absence records on the Cezanne database and google document on a daily basis
• To log staff attendance and inform the HR Manager of patterns of staff attendance
• To carry out other tasks as necessary to ensure the happy and smooth running of the school and HR Team

Health and Safety

• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities