HR Manager
Job Description
About the Role: GEMS Wellington Academy, Al Khail is seeking to appoint an experienced HR Manager with experience leading the HR function in a school setting including recruitment, onboarding, employee relations, employee engagement and the full employee life cycle.
The position reports directly to the Principal/CEO and functionally to the School Support Centre, HR Business Partner. The HR Manager will manage and support day-to-day operations along with the administration of HR policies, procedures and programmes.
Key Accountabilities:
The School HR Manager will be the first point of contact for all school staff on all HR matters; duties will cover the full spectrum of the employee life cycle.
Recruitment and On-boarding
Provide support to the Principal/CEO in the recruitment of all school-based positions. Liaise with School Support Centre HR recruitment team for teaching positions and complete all administrative tasks related to the teacher recruitment process. Manage the full process for the recruitment of non-teaching positions including advertising, shortlisting and screening candidates, setting up interviews and communicating with candidates throughout the recruitment process. Responsible for recruitment and onboarding of Emirati staff, in line with the schools Emiratisation targets. All related processes and procedures to be completed within the mandated timeframes. Prepare employment contracts using D365 in compliance with GEMS policies and procedures and UAE Labour Law regulations. Coordinate the preparation of the Ministry of Labour offer letter and employment contract process with the school designated Government Relations staff member. Liaise with the MSO to book travel for new employees and maintain regular communication with new hires, including sending Welcome Email and Handbook, answering questions, and conducting new hire inductions. Process new hire paperwork including bank account forms, medical insurance and access card requests. Design and conduct new employee orientations to explain school policies, compensation and benefit programs.
HR Operations
Manage and support day-to-day operations of all HR related matters in the school. Manage the administration of HR policies, procedures and programs. Provide advice, assistance, and follow-up on school policies, procedures and documentation. Manage employee filing system maintaining up-to-date soft copy and electronic versions for all school employees. Ensure files contain all relevant information and are maintained in an organised manner. Administer and explain benefits to employees, serve as liaison between employees and insurance carriers. Produce NOCs, salary certificates and salary transfer letters using D365, in English and Arabic as required on a timely basis. Develop and maintain HRIS database, employee files and records. Update employee handbook as required. Support ERP project team with input on HR systems, policies and requirements. Track approval process whenever other department’s signatures are required, or when D365 system approvals are required. Run reports from D365 as required by school management, or when specified by the HR Area Manager/ HR Cluster Lead, or other areas of the business on a timely basis. Draft routine correspondence, letters and memos as required by management. Assist and prepare statistical summaries and reports for school and GEMS Corporate office. Attend staff meetings and serve on committees as required. Engage with other School HR Officers in a productive and solutions-focused manner, sharing best practice ideas and positive ways of working. Complete any ad-hoc HR project work as and when required.
Employee Relations
Coordinate the resolution of specific policy-related and procedural problems and inquiries. Perform specific research/investigation into employee relations issues as requested and directed by Management. Provide support to HR Area managers and HR Cluster leads as required for all employee relations matters. Advise school management and staff on UAE Labour law regulations and compliance. Be the first point of contact for all employees on employee relations issues Provide guidance and support to employees as and when required. Be a positive role model for all school employees, acting as an employee engagement champion in school.
Leavers and Off-boarding Process
Manage the separations process from start to finish will all employees following resignation or termination. Provide Principal with guidance on Labour Law regulations in regard to separations processes. Liaise with employees identified as leavers to collate exit documentation required and to coordinate clearance procedures. Conduct an exit interview (online and face-to-face) with all leavers, gather exit interview data on a regular basis and present this to the Principal for review
Skills
Skills This exciting opportunity requires the following key competencies and skills and these will be assessed during the recruitment process:
Effective communication skills Customer service approach Able to influence colleagues in a diverse cultural environment Deliver results in a timely manner with highest degree of efficiency Collaborate with members of leadership team to deliver key HR initiatives Attention to detail & able to prioritise key tasks Excellent organisation and interpersonal skills Credible experience of managing employee relations
Qualifications & Experience:
A relevant degree or diploma At least a minimum of 2 – 3 years’ experience working in a HR generalist capacity within a school Excellent organisation and interpersonal skills. Experience working in a multi-cultural environment is a plus. Knowledge in general HR office procedures, policies and methods Experience of working on HR Management Systems
GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
Job Location UAE Company Industry Primary/Secondary Education Job Role HR
GEMS WELLINGTON ACADEMY - AL KHAIL
Education Dubai, United Arab Emirates At GEMS Wellington Academy Al Khail, we want to ensure that our students aspire, create, and excel in this world that is, so they can help create the world that will be. We are seeking exceptional teachers to join our team who can help us achieve this goal through our three pillars of: the science of learning, social enterprise, and student agency and innovation. As a cognitive science... driven school, evidence-informed practice is at the heart of what we do, and we seek educators who can passionately articulate what outstanding learning and teaching looks like and translate this into practice in the classroom. Successful candidates will be joining a fully inclusive, high performing school that is evidenced through: • GCSE and A-Level results far exceeding UK national averages • ‘Very Good’ rating from the Dubai Schools Inspection Bureau (DSIB) • ‘Outstanding rating from British Schools Overseas (BSO) • ‘World Class School’ status from High Performance Learning • Being an invited member of the Cognitive Science school network • A member of the Council of British International Schools Through our comprehensive professional learning programme, we ensure our teachers have access to quality development opportunities that not only help them develop as professionals but also contribute to our outstanding success. Steplab instructional coaching, Schools Students and Teachers Network (SSAT), the Best Practice Network (BPN) and Evidence Based Education (EBE) are just some of the partners we work with to ensure our teachers are comprehensively developed.
