GENERAL ADMINISTRATOR

Responsibleto ensure that the general administrative aspects of the assignedcontract/department are administered in an effective, efficient andprofessional manner enshrining the best practical performance to the completesatisfaction of all the direct and indirect clients.

§To provide administrative and clerical support as required, for the assigned contracts/department including composing and editing correspondence as directed and to carry out the administrative routine works

§Monitoring & reporting daily staff attendances records. Update reporting Manager with staff absents, sick & late reporting on or before 09:00 hrs. of each day.

§Preparation of SRF & ITF and submission for approvals

§Overall responsibility of staff appraisal process in every year for the assigned contracts/department as required

§Production of the periodic progress reports as required by the Contract Manager / Operations Manager.

§Prepare annual leave schedules for all the departments and monitor staff leave utilisation against the schedule.

§Total staff leave administration of assigned contracts/department that includes annual, local, medical, emergency, absent etc.

§Maintain vehicle inventory for assigned contracts/department

§Total Administration of overtime recording & approval system

§Liaison & Administration of staff recruitment, induction, training, disciplinary, termination, official travel process etc.

§Issuance of uniforms, tools, stationary, grocery items, Telephones, IT related items, office equipment, furniture for the assigned contracts/department etc.

§Maintain tools and equipment inventory for all departments and individual staff tools as applicable

§Preparation of monthly staff cost centre allocation reports as required

§Liaise with HR, Finance, and HSEQ related activities.

§Liaise with contractors, suppliers and service providers as required.

§Carryout any other related jobs assigned time to time by reporting Manager

Education/Qualifications

• Bachelor Degree is a must and PG Degree is desirable.
• Relevant professional certification is preferred.

Skills/ Competencies/ Experience

§3 - 5 years relevant experience.

• Customer Service Orientation, Result Orientation.
• Interpersonal Skills and Negotiation Skills.
• Numerical Ability and ethics and integrity.
• Advanced communication skills in English (Oral and Written) and knowledge in other languages will be an advantage.