Functions & Events Coordinator – DP World TourDP World Tour
The European Tour group
The DP World Tour is the main men’s professional golf Tour of the European Tour group, with a global schedule featuring a minimum of 46 tournaments in 27 different countries across the 2022 season.
Formerly known as the European Tour, which was established in 1972, the 2022 DP World Tour schedule includes five Rolex Series events, along with four Major Championships, two World Golf Championship events and three tournaments co-sanctioned with the PGA TOUR, as well as tournaments staged around the world with a minimum prize of $2 million for all events solely sanctioned by the DP World Tour.
The season concludes with the final Rolex Series event, the DP World Tour Championship, Dubai, where the winner of the Tour’s season-long competition, the DP World Tour Rankings, will be crowned.
DP World, the leading provider of global smart end-to-end supply chain and logistics solutions, is the title partner of the DP World Tour, which is administered by the European Tour group.
Main Purpose of the Role
To support the Ryder Cup Head of Hospitality & Guest Services with the delivery of official functions and events, including gala dinners, receptions, parties, golf day, VIP meetings and dinners, as well as supporting with the coordination of the Ryder Cup official party events.
You will also coordinate the guest and VIP access and seating allocations at the opening ceremony and trophy presentation.
Key Responsibilities & Accountabilities
Ryder Cup Official Functions & Events:
Work as part of the wider team manage an accurate inventory and guest list for each event, keeping an up-to-date record of attendees. Ensure for each attendee, we capture specific details including any specific dietary requirements, access requirements and any other specific needs for the event. Working as part of the wider Ryder Cup team, assist with the coordination of invites, including building and management of web-based RSVP’s using our hospitality management software when appropriate. Manage the production of event communications, ensuring all internal and external stakeholders have regular and accurate event information. Create and agree a running order for each event. Create an operational working document for each event and ensure all contractors, suppliers, and internal stakeholders are fully briefed. Liaise with and manage all event suppliers, including caterers, AV suppliers, branding, entertainment etc. Keep an up-to-date budget, highlighting any risks and issues to the Head of Hospitality & Guest Services. Identify staffing needs and support for each event. Coordinate a transport plan for each event, including private and courtesy cars, mini vans and coach transport.
Ceremonies:
Coordinate the guest list and seating allocations for the VIP seating / standing areas at the Opening Ceremony & Trophy Presentation, working across the organisation to identify requirements. Liaise with the Operations Team and Ceremonies teams regarding VIP / Guest access control to each ceremony and communicate seating requirements in advance. Coordinate access to on-stage seating for VIP (Officials) including specific seating allocations. Produce clear and accurate ceremonies information for communication to all attendees. Create an operational working document for guest & VIP access to each ceremony. Assist with the coordination of transport to / from the ceremonies for key VIP guests.
Other:
Other tasks as deemed necessary to support the Head of Ryder Cup Hospitality & Guest Services.
Knowledge, Skills & Experience
A high level of event management experience is required for this role. The role holder should have extensive experience in the end-to-end management of multiple events and functions including guest, supplier and stakeholder management. Exceptional organisational and administration skills are required, including excellent time management and the ability work as part of a large team and succeed in a high-pressure and busy environment. Demonstrate the ability to coordinate multiple stakeholders. Excellent MS Office skills, particularly with Word, Excel and Powerpoint, as well as the ability to use on-line event management software to create event communications. The ability to communicate at multiple levels including with suppliers and contractors, internal stakeholders and senior executives and VVIP guests and celebrities. Experience of coordinating multiple event management agencies, suppliers, contractors etc. Experience in a similar role at major sporting events is desirable. Excellent verbal and written English is essential. The ability to communicate in Italian is desirable. The ability to travel to Rome for planning meetings, site visits, and to spend 3-4 weeks in Rome in September 2023 is essential.
You’ll Receive
• Competitive Salary
• 25 days holiday (plus public holidays)
• 10% Employer Pension contribution
• Travel Insurance
• Travel Allowance
• Private Medical Cover
• Life Assurance
• Income protection
• Free onsite parking
• Discounted tickets and goods
• Hybrid working set up (role dependant)
• Potential for bonus eligibility
• Electric car and cycle to work schemes
• Access to onsite gym/pool (Wentworth)
Details
Location London, United Kingdom
Posted
23 November, 2022
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