Facilities Coordinator

Founded by Michael Lahyani in 2005 as a magazine (Al Bab World), Property Finder today is a single technology platform and brand across multiple countries in the MENA region. We offer the most advanced tools and best-in-class user experience for homeseekers, real estate brokers, and developers. Property Finder's most recent valuation secures our status among the Middle East's emerging unicorns, affirming a growth-oriented identity. 

Over the years, we've expanded our operations to Bahrain, Egypt, Qatar, Saudi Arabia, and secured a strategic shareholding in Hepsiemlak, the leading property portal in Turkey. With over 600+ dedicated people in 6 regional offices, we facilitate more than 14 million monthly visits across our platforms, solidifying our position as a regional powerhouse in the proptech space. 

As the pioneering portal for homeseekers in the region,  we are on a mission to motivate and inspire people to live the life they deserve.

Position: Facilities Coordinator

Department: Procurement and Facilities

Reports To: Facilities Manager

Position Summary :

PropertyFinder is currently seeking a mid-level Facilities Coordinator to work in close collaboration with the facilities department. The primary objective of this role is to ensure the smooth operation of the travel desk, including handling office administration tasks. The Facilities Coordinator reports directly to the Facilities Manager and works collaboratively with other team members to create a productive and welcoming work environment.

Key Responsibilities:

• Take comprehensive ownership of employee travel arrangements, handling flight and hotel bookings.
• Facilitate the entire visa documentation process for employees.
• Deliver training and support for users of the Eva Portal, ensuring a comprehensive understanding.
• Develop and maintain user profiles aligned with the company's organizational chart.
• Manage offline bookings meticulously, overseeing their monitoring and documentation through the Eva system.
• Produce detailed reports and case studies summarizing monthly travel bookings for enhanced visibility.
• Exercise oversight and implement effective inventory control for all designated storage areas, ensuring both organization and efficient management.
• Procure supplies considering monthly budget constraints and implement advanced inventory management practices for pantry items.
• Conduct comprehensive vendor category management for all service providers involved in facilities and administration.
• Supervise asset management, including furniture, fixtures, equipment (FF&E), and space management.

Desired Qualifications:

• Bachelor's degree in a related field with a minimum of 3-4 years of work experience.
• Proven experience in travel management and office administration.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using office software and tools, including spreadsheets and travel booking systems.
• Attention to detail and a commitment to maintaining high standards.
• Problem-solving abilities and a proactive approach to resolving issues.
• Ability to work independently and as part of a team.

 

Our promise to talent

We encourage our people, called creators, to move fast, to be bold and offer them countless ways to make an impact in a fast-growing and talent-centric organisation. 

Our goal is to ensure that our people find their time at Property Finder a rewarding experience where the company’s growth also means personal growth.

Overall it is a place for you to be your best self. 

Property Finder Principles

• Move fast and make things happen
• Data beats opinions
• Don’t confuse motion with progress
• Failure is success if we learn from it
• People over pixels

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