Export Sales & Ops Admin Specialist
Full-time Discipline: Marketing Business Area: Thungela Operations(BA\_0005) Business Entity: Thungela Resources(TR000)
Company Description
An exciting opportunity to process the financial and administrative components to the fulfilment of contractual sales and purchases transactions to invoice for the contractual settlement for all export sales.
Bylooking after our assets, you’ll become an asset too.
Thungela Resources [Thungela means “to ignite” in isiZulu] is a leading South African thermal coal business, focused exclusively on thermal coal production. It is one of the largest pure-play producers and exporters of thermal coal in South Africa based on aggregate coal reserves and marketable coal production. Thungela focuses on exporting its thermal coal portfolio mainly to the Indian, Asian, Southeast Asian, Middle East and North African markets.
Job Description
As the
Export Sales Ops & Admin Specialist, you will ensure accurate and timely execution of the day-to-day sequence of processes in the sale and distribution of Thungela’s suite of products, across all geographies, in compliance with relevant standards & regulatory requirements.
More of your responsibilities will include:
Ensuring accurate system entry of contracts (including related distribution agreements) through the lifecycle while working closely with the Marketing management team to monitor contract performance Monitoring customers credit and contractual positions prior to execution of delivery or release of product as well as ensuring letters of credit are in line with required timeline and banking requirements Ensuring timely escalations of any deviations from plans to the relevant parties and ensure closure thereof Owning the organising documentary and coordinating of shipping formalities regarding the loading of product at the loading point or discharging of product at the receiving point Ensuring the accurate and timely billing of Thungela traded and sundry sales as well as receipt of monies, including the consideration of dispute and quality settlements Administer logistics contracts and ancillary activities, including the coordination of reconciled tonnes, bill of lading dates, demurrage dispatch and related invoices Providing the ISOP (Integrated Sales and Operations Planning) team and marketing managers with market intelligence as collated in day-to-day activities Overall responsibility for ensuring that customer applications and documents in relation to trade finance instruments are issued in compliance with Thungela’s credit and risk standards Coordinating and optimising trade documentation flow between banks and customers to reduce costs for Thungela and provide flexibility for Thungela’s customers Adhering to work standard and understands the purpose and functionality of controls relevant to their work Monitoring and managing accounts receivables/payables for respective export coal contracts through the necessary payment follow-ups of counterparties Monitoring and collaborating with the Integrated Sales Operation Planning team to communicate and follow up on customers’ shipping schedules, ensuring alignment to forecast and schedules as well as in-full and on-time delivery to customers
Qualifications
Bachelors’ Degree / B-Tech in Marketing, Commerce, Finance or related discipline (NQF level 7) or UAE equivalent.
Experience
Minimum of 6 years’ experience in export physical sales and marketing / trading, preferably in commodities or in the mining industry 2 years’ experience in negotiating, advising, and managing trade finance instruments such as Letter of Credit, Stand-By Letters of Credit 2 years SAP ERP functional and or end user experience, preferably in following modules: contract, purchase and sales order management, transportation management, commodity trading and risk management Practice in Port export operations including movement of Bulk products Experience and sound understanding of Incoterms and their applicability Proficient in Microsoft Word, Excel, SharePoint, contract management and data filing and administration systems and structures
Additional Information
Advanced knowledge of export sales operations and trade finance instruments SCoTA experience is advantageous Proficient understanding of process analysis, planning and monitoring, reporting techniques and practices Proficient knowledge of contract management, data analysis and reporting techniques, processes and tools Maintain high standards of professional and ethical conduct, possess good communication and negotiation skills, demonstrating the ability to maintain relationships with range of culturally diverse- cross functional stakeholders Ability to work under pressure, maintain composure, set priorities, support and collaborate with Thungela’s global team to deliver on commitments and achieve organizational targets Strong English language written and oral communication skills
Who We Are
We’re a company that promotes an environment that inspires innovation and where people have a shared sense of purpose. Skills, experience, creativity, and agility underpin our ability to grow and thrive. This means building a diverse team of high-performing individuals who operate our sites safely, effectively and cost efficiently. Our people focus is centered on acquiring, developing and retaining the talent we need to take our business forward, safely and sustainably.
What We Offer
When you join Thungela, you can expect to enjoy a competitive salary and benefits package. But people want more out of their jobs than financial benefit alone. Being able to work with thought leaders, opportunities for development, strong values and a sound organisational culture all contribute significantly to a compelling employee value proposition.
Inclusion and Diversity
True diversity is about more than being an equal opportunities employer. It is about bringing out the best in people for the good of our business, its partners, and especially our employees. We’re committed to promoting an inclusive and diverse workplace where people are valued and respected for who they are and know exactly what value they bring to the table.
How to apply
To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.
Closing Date: 29/01/2025
Export Sales & Ops Admin Specialist
Dubai - United Arab Emirates * Full-time
