Executive Secretary

The Executive Secretary plays a pivotal role in supporting the management team within a Legal Process Outsourcing (LPO) environment. This position requires a highly organized individual who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Executive Secretary will be responsible for facilitating communication, managing schedules, and ensuring that the office runs smoothly. This role is ideal for someone with a strong background in administrative support, particularly in the legal or corporate sector.

Responsibilities:

1. Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
2. Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
3. Act as a point of contact between executives and clients, ensuring timely communication and follow-up.
4. Organize and coordinate meetings, including preparing agendas and taking minutes.
5. Maintain filing systems and ensure that all documents are organized and easily accessible.
6. Assist in the preparation of legal documents and contracts as required.
7. Handle confidential information with discretion and professionalism.
8. Support the management team in various administrative tasks and projects as needed.
9. Monitor office supplies and place orders to ensure the office is well-stocked.
10. Conduct research and compile data to assist in decision-making processes.

Preferred Candidate:

1. Proven experience as an executive secretary or in a similar administrative role.
2. Strong organizational and time management skills.
3. Excellent verbal and written communication abilities.
4. Ability to work independently and as part of a team.
5. Proficiency in Microsoft Office Suite and other relevant software.
6. Attention to detail and problem-solving skills.
7. Familiarity with legal terminology and processes is a plus.
8. Ability to handle multiple tasks and prioritize effectively.
9. Strong interpersonal skills and a professional demeanor.
10. Fluency in English; knowledge of Arabic is an advantage.