Executive Assistant to the Chairman [Real Estate] Dubai

Job Description

Job Title: Executive Assistant to the Chairman

Location: Dubai, UAE

Recruitment Company: REAP HR & RECRUITMENT SERVICES

Job Type: Full-Time

Start Date: January 2025

Position Summary:
We are seeking a highly organized and detail-oriented Female Executive Assistant to the Chairman for one of our prestigious real estate client in Dubai.The Executive Assistant to the Chairman plays a crucial role in managing the daily corporate-related activities of the Chairman, ensuring that operations run smoothly and that the Chairman can focus on strategic decision-making. Here are the primary responsibilities associated with this role.The Executive Assistant will play a vital role in managing the Chairman's daily corporate activities, ensuring smooth operations, and enabling the Chairman to focus on strategic decision-making. This role is crucial in providing high-level administrative support, managing corporate tasks, and ensuring seamless office operations. The Executive Assistant will also act as a key point of contact and facilitator of communication between the Chairman and various internal and external stakeholders.

Key Responsibilities:

1. Calendar Management:
   

   
   
   • Efficiently manage the Chairman’s calendar, scheduling meetings, appointments, and travel arrangements to optimize productivity.
     
   • Communicate schedule changes promptly and ensure the Chairman is well-prepared for all engagements.
     

2. Meeting Coordination:
   

   
   
   • Organize, attend, and coordinate all meetings for the Chairman, ensuring proper logistics, including venue arrangements and required materials.
     
   • Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.
     

3. Communication Management:
   

   
   
   • Handle incoming correspondence, such as emails, phone calls, and messages, prioritizing urgent matters for the Chairman’s attention.
     
   • Draft and edit communications on behalf of the Chairman, ensuring professionalism and clarity in all interactions.
     

4. Document Management:
   

   
   
   • Prepare and format reports, presentations, and other documents for meetings, ensuring accuracy and adherence to company standards.
     
   • Maintain organized files, records, and databases for efficient information retrieval.
     

5. Project Support:
   

   
   
   • Assist the Chairman with various projects by coordinating necessary information, tracking progress, and ensuring deadlines are met.
     
   • Conduct research and compile relevant data to support decision-making and reporting.
     

6. Travel Arrangements:
   

   
   
   • Arrange business travel itineraries for the Chairman, including transportation, accommodation, and meeting schedules for both domestic and international trips.
     
   • Prepare comprehensive travel briefings, including itineraries, contact details, and necessary documents.
     

7. Confidentiality and Professionalism:
   

   
   
   • Maintain confidentiality regarding sensitive personal and professional matters of the Chairman.
     
   • Represent the Chairman and the organization with professionalism, ensuring the company’s reputation is upheld in all interactions.
     

This role offers an exciting opportunity to contribute to a dynamic organization in one of Dubai’s most prestigious sectors. If you are highly organized, proactive, and thrive in a fast-paced environment, we encourage you to apply.

RequirementsQualifications:

Experience:

• Proven experience as an Executive Assistant or in a similar administrative role, supporting high-level executives or senior management.
  

Education:

• A Bachelor’s degree in Business Administration, Management, or a related field is preferred.
  

Skills:

• Exceptional organizational and time management abilities.
  
• Strong verbal and written communication skills.
  
• Proficiency in office software (e.g., Microsoft Office Suite) and calendar management tools.
  
• Excellent command of English, with proficiency in Arabic and possibly French being an advantage.
  

Attributes:

• High level of discretion, professionalism, and reliability.
  
• Ability to work effectively under pressure while managing multiple priorities.
  
• Proactive mindset with strong problem-solving skills.
  

Working Conditions:

• The Executive Assistant may be required to work flexible hours based on the Chairman's schedule, including evenings and weekends.
  
• Occasional travel may be necessary to assist with corporate events or meetings.
  

BenefitsSalary: TBD
Gender: Female
Nationality: Indian/Pakistan,British,European,USA,Arab national British 

Language: Excellent command of English, with proficiency in Arabic and possibly French being an advantage.

Benefits: Will be discussed in the interview