Executive Assistant to CEO (UAE National)

The Executive Assistant is responsible for managing the itinerary, documentation and record keeping for the CEO Office. They play a key role is ensuring an effective and efficient use of the CEO’s time through careful and swift prioritization, organisation and documentation management.

Responsibilities

• Manage meetings for the CEO ensuring the calendars, agenda / topic, attendees, presentations, equipment and catering are all clearly organized and communicate in advance.
• Liaise with relevant departments to ensure the CEO’s time is appropriately prioritized and used effectively to meet the CEO and organisation’s needs.
• Ensure adequate systems are developed and operated to ensure all CEO office correspondence is appropriately filed and archived (both electronically and physically)
• Effectively track and follow-up on matters requiring action from internal and external departments.
• Maintain a clear and full contacts record for the CEO.
• Accurately complete and personal and corporate travel booking requests given by the CEO
• Manage the CEO office mail and courier to ensure correspondence is delivered quickly to the right people and overnight correspondence is delivered to the CEO.
• Updating the CEO gift registry to comply with the Code of Business Conduct and Ethics policy
• Screening the CEO telephone calls, enquiries and requests, and handling them in appropriate manner.
• Translation of letters and emails from English to Arabic and vice versa.
• Drafting and editing formal letters in both Arabic & English.
• Maintain confidentiality of information and documentation routed through CEO’s office.
• Handling the paper work and preparing for the EXCOM, MC, IC, and any other meetings or interviews.
• Any other duties might be requested by the CEO including minute taking